Job Descriptions:
New England Cancer Specialists (NECS) is seeking a full-time Monday-Friday 40 hr./week Administrative Assistant to join our amazing team. The Administrative Assistant plays a critical role in supporting the smooth operation of our office by managing physician and APP schedules, coordinating time off, and handling on-call coordination across multiple hospitals. The Administrative Assistant will provide administrative support to the Clinical Operations group including but not limited to the notifications to care teams around patient hospitalizations and be the key point of contact for our patient experience platform.
NECS offers competitive pay, new employees are eligible to earn up to 3.5 weeks of Paid Time Off in their first year, as well as an additional ten paid company holidays. We offer medical, dental and vision insurance and eligibility starts 1st of the month after your hire date!
NECS is a private medical practice composed of 18 oncologists and hematologists serving the region from four separate locations in Maine and New Hampshire. Our mission is to make life better for people with cancer and blood disorders. Kindness, compassion, and respect are part of everything that we do - from our phone operators to our physicians, every person on our team is important, and everyone makes a difference. We are proud to be the first Dana Farber Affiliate practice in the country, striving to provide the highest quality care and unmatched, holistic support for every patient, every day.
Job Duties:
Manage call schedule via Qgenda and key point of contact for outside hospitals.
Responsible for all provider template design and changes.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Altos, EPIC, and social media web platforms.
Work closely with leaders and other staff members on special projects they may be assigned
Other duties as assigned.
Travel: This position is a hybrid remote/onsite position. Infrequent travel to other clinic locations may be needed for coverage and meeting purposes.
Required Experience:
High school diploma or GED required. College degree preferred.
Three to five years of experience as a project coordinator or administrative assistant. Experience in a health care field, oncology experience preferred.
Ability to analyze and present data in a meaningful way.
Ability to work with all levels of the organization.
Excellent communication skills are required.
Excellent technology skills are required. The candidate must be fluent with the Microsoft Office suite of programs and be comfortable producing detailed Excel charts and PowerPoint presentations. Must be comfortable working within EHR to complete tasks as needed.
Knowledge and application of medical terminology required.
Previous experience with electronic medical record systems required.
Exceptional customer service experience required.
Keyword: Project Management
From: New England Cancer Specialists
