This job was posted by https://joblink.maine.gov : For more information,
please see: https://joblink.maine.gov/jobs/1200036
City of Portland - Administrative Assistant - Public Health
Public Health Division - Health and Human Services Department
Full-Time (37.5 hours per week), Project position.
Seeking a qualified individual to join Portland Public Healths dynamic
clinical services team as an administrative assistant. This project
position provides administrative support for the clinical services at 39
Forest Avenue serving members of vulnerable and diverse populations. To
learn more about our Public Health Division, click here.
The ideal candidate will have knowledge and experience in computer
skills, including Microsoft Office (Word, Excel, Access), spreadsheets
and software, have the ability to prepare reports as well as the ability
to independently arrange for professional meetings, schedule patients,
and make reminder calls. This role will work in a team setting providing
support for several programs while prioritizing division-wide needs so
the ability to be organized and effectively communicate will be
necessary.
Duties Include, But Are Not Limited To:
Greeting and checking in patients.
Scheduling appointments.
Report preparation.
Answering telephones.
Problem solving.
Required Experience:
Thorough knowledge of administrative practices and procedures
Excellent customer service skills
Must possess good communication and attention to detail.
Excellent organizational skills.
Thorough knowledge of modern office equipment practices and procedures.
Preferred Experience:
Experience as an administrative assistant in a fast paced setting is
desired, clinical setting preferred
Experience working with a diverse population.
Experience with multi-line phone system.
Knowledge of Excel and other computer software utilized by individual
departments.
Applications accepted until 04/18/2025
Offers of employment are contingent upon the completion of a
satisfactory criminal background check.
Salary & Benefits:
This is a union position, CEBA (Grade 8) Starting salary range:
\$20.57 - \$23.13/hr.
The City of Portland prides itself on its outstanding benefits and
collegial and mission-driven work environment. City benefits may
include:
Free employee health insurance with the completion of wellness
incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Health, dental, and vision
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Discount on professional development programs through USM and Thomas
College
If you have questions or need assistance with the application, please
contact Human Resources at jobs@portlandmaine.gov or at 207-874-8624.
The City of Portland believes that to do our best work, our employees
need to reflect the diverse, vibrant community we serve. We are an equal
opportunity/affirmative action employer and are committed to celebrating
all dimensions of diversity in the workplace. Applicants are considered
without regard to race, color, religion, gender, gender identity, gender
expression, sexual orientation, national origin, age, veteran status,
disability, or any other applicable legally protected characteristics.
If you need to request a reasonable accommodation, please call
207-874-8624 or email hrinfo@portlandmaine.gov
To apply, visit https://apptrkr.com/6126806
