Description
We are offering a short-term contract employment opportunity for an Executive Assistant in South Portland, Maine. The selected individual will be instrumental in providing efficient support to the executive team.
Responsibilities:
Act as a liaison between the executive, their team, and key business partners to promote effective communication and a seamless exchange of information.
Oversee intricate schedules, events, and email management to align with the executive's strategic goals and boost efficiency.
Proactively ensure the executive is prepared for deadlines, meetings, and conferences.
Organize, coordinate, and participate in meetings while capturing detailed action items through comprehensive note-taking.
Support the planning and scheduling of internal and external board meetings, as well as various industry-related gatherings.
Arrange streamlined travel plans, create itineraries, and manage expense reporting promptly.
Spearhead the planning and execution of virtual and in-person presentations for organizational and industry meetings.
Develop critical materials such as presentations, spreadsheets, reports, and other documents.
Provide backup assistance to other Administrative Assistants when required.
Safeguard confidentiality and manage sensitive information responsibly, ensuring stakeholders' priorities and commitments align with the executive's and business needs.
Requirements - Proficiency in Calendar Management, including scheduling and coordinating appointments and meetings
Excellent Communication skills, both written and verbal, to effectively liaise with internal and external stakeholders
Experience in managing Conference Calls, including scheduling, setting up, and facilitating these calls
Ability to handle Correspondence, such as drafting letters, emails, and other forms of communication
Experience in Supply Ordering to ensure the office is well-stocked and runs smoothly
Proven track record in Coordinating Events, including planning, organizing, and overseeing corporate events and meetings TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
