This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12664809 **UNIVERSITY OF
ILLINOIS URBANA-CHAMPAIGN
School of Information Sciences
Office Administrator**
The School of Information Sciences at the University of Illinois invites
applications from qualified individuals for a 100% full-time Office
Administrator to serve as a primary course scheduler and play a key role
in course coordination and delivery for assigned programs within the
School of Information Sciences (iSchool). The position works closely
with faculty, staff and university administration to ensure accurate
scheduling and efficient course management.
This is one of 2 positions in course scheduling within the Academic
Affairs Unit.
The iSchool at Illinois makes a meaningful difference in the lives of
individuals through teaching, research, and public engagement. Our
mission is to lead the way in understanding the use of information in
science, culture, society, commerce, and the diverse activities of our
daily lives. We engage in inclusive community partnerships, working
beyond geographic boundaries to benefit the social good. We believe in
the power of information to change the world. For more information about
iSchool, visit https://ischool.illinois.edu/ .
Duties and Responsibilities
Course Scheduling
In consultation with the Associate Dean for Academic Affairs and
coordination with the Assistant Director of Academic Affairs, create
course schedules, assign iSchool-controlled classrooms and/or secure
outside classroom space.
Enter course schedule details, such as initial enrollment windows,
restrictions, and times, etc., into Banner. Make changes to the
schedule and/or room assignments as needed throughout the term.
Link information on the course offering for that semester to the
catalog description of the course on the iSchool\'s online course
catalog.
Work with advising staff to process course overrides for students
where needed.
Coordinate the scheduling of final exams. Inform faculty of the
rules and regulations regarding final exams and enter the data into
the Banner system. Coordinate the schedule for arranged final exams
with the campus Final Exam Office staff
Course Support
Coordinate textbook orders for courses. Act as liaison between the
Illini Union Bookstore (IUB) and instructors to resolve issues with
textbook orders. Assist instructors in securing desk copies as
needed. Disseminate textbook information to students.
Assist with the coordination of Instructor & Course Evaluation
System (ICES) Online and setup requests for ICES paper forms for
those courses not using ICES Online.
Assist academic affairs staff with the submission of new course
proposals via Courseleaf and serve as a CIM backup.
Assist the PhD Program Coordinator with electronic filing and
recordkeeping via Slate, Box, and GradRecs as needed.
Perform other related duties as assigned.
Minimum Qualifications
Per SUCSS Class Specification
High school diploma or equivalent.
Any one of the following from the categories below:
Four (4) years (48 months) of work experience comparable to the third
level of this series.
Two (2) years (24 months) of work experience comparable to the fourth
level of this series.
Preferred Qualifications
Experience with Banner, Courseleaf, and other scheduling programs.
1-2 years of course scheduling experience.
This position requires excellent organizational skills and attention to
detail.
The candidate must have outstanding written and oral communication
skills to successfully engage with faculty, students, and staff
throughout the iSchool.
The candidate will work closely with a collaborative academic affairs
team and will thrive in a dynamic work environment.
Must have at least three years of experience with the Banner course
entry system.
Experience with Excel and communications tools such as TEAMS or Zoom is
helpful.
Knowledge, Skills and Abilities
Knowledge of University policy and procedures. Basic knowledge of
University structure, organization, administration, and resources is
useful.
Appointment Information
This is a 100% full-time Civil Service Office Administrator position,
appointed on a 12-month basis. The expected start date is as soon as
possible after the search close date. The budgeted salary range for the
position is \$45,000 to \$60,000. Salary is competitive and commensurate
with qualifications and experience, while also considering internal
equity. Hybrid work options may be available for this position after an
initial training period, but with the requirement that onsite
availability may be needed at any time with short notice.
Out-of-state candidates must establish Illinois residency within 180
calendar days of the start date for this position. Illinois residency
requires p
