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https://illinoisjoblink.illinois.gov/jobs/12644079 **Assistant Director
Research Administration - School of Chemical Sciences
College of Liberal Arts & Sciences
University of Illinois at Urbana-Champaign**
The School of Chemical Sciences is searching for an Assistant Director
Research Administration to manage the day-to-day pre-award and
post-award sponsored research program activities for assigned
departments within the School of Chemical Sciences (SCS) and supervising
and supporting the Sponsored Research Business Analysts (SRBA) in the
SCS business office. Responsible for providing SCS faculty with
expertise in pre-award and post-award functions for complex and routine
funded research projects. The Assistant Director will be the point of
contact for all faculty with inquiries concerning their grant
portfolios. Assumes a leadership role in the development and submission
of proposals and fiscal management of Federal and non-Federal awards.
Responsible for maintaining an understanding of current federal
solicitations, ever-changing federal regulations, and University
policies and guidelines related to research administration.
Duties and Responsibilities:
Pre-Award Activities
Provides expertise and guidance to faculty and principal investigators
in the preparation and submission of routine and complex proposals to
various sponsors, including but not limited to Federal, State, Industry
partners, Non-Profit organizations, and foreign entities.
Reviews and interprets sponsor regulations and guidelines, as well as
Illinois policies and procedures, and oversees proposal application
packages for a wide array of submission systems.
Coordinates the development of proposals, budgets, expenditure forecasts
and ad-hoc financial reporting for sponsored projects to ensure
compliance with specified requirements. Acts as lead research
administrator on large, complex grants that include multiple
collaborators.
Assists SRBA\'s in coordinating with multiple investigators and their
staff, including Graduate Students, Postdoctoral Research Associates,
and Visitors on budget formulation, expenditure forecasts, personnel
effort obligations, and reporting requirements.
Serves as a liaison with Sponsored Programs Administration (SPA) and
assists with agreement negotiations, as necessary. Follows up on pending
agreements and works with SPA to ensure they are finalized and sponsored
project funds are established in a timely manner.
Post-Award Activities:
Facilitates fiscal management activities with faculty members and
principal investigators which includes financial projections;
projections are utilized to provide advice and guidance to research
teams on hiring and other major spending decisions such as large
equipment purchases.
Manages personnel budgets and expenditures through regular review of
proposed appointments and account reviews; directs the execution of
labor distribution changes for principal investigators and research
staff in response to changes in research effort communicated by the
principal investigator or faculty participating on the project.
Ensures the timely completion of the semi-annual confirmation process
for principal investigators reviewing and confirming research
expenditures.
Coordinates the review of sponsored project expenditures and ensuring
integrity, accuracy and allowability of transactions in accordance with
project budgets and agreements as well as University and Federal
guidelines; oversee the account reconciliation process; ensures all
account reconciliations are performed and necessary accounting
corrections are performed timely.
Manages the completion of sponsored project close-out reviews and works
with SPA to close completed project accounts in a timely manner for
assigned research portfolio.
Requests and monitors anticipated accounts, sub-award agreements, and
other agreement extensions.
Performs monthly review of financial statements for unallowable
expenditures, deficits, accuracy
Leadership Duties
Supervises and leads grants management staff to achieve success and
foster a culture of innovation and high-level performance at both
individual and organizational levels. This includes allocation of
workload, ongoing performance management with coaching and feedback,
career development planning, travel approval, as well as conducting
annual performance reviews.
Collaborates with SCS leadership team members to evaluate and continue
to enhance service levels to our customers and design strategic
professional development plans for team members.
Serves as Primary Contact for all sponsored research activity in the SCS
business office.
Trains and serves as an ongoing resource for new SRBA professional
staff.
Develops and implements departmental policies and procedures for
research administration, ensuring compliance with UIUC and funding
agency requirements.
Analyzes the pre- and post-award business processes and develops
operational strategies that ensure efficiency, accuracy, and effective
communic
