Department Administrative Assistant, Naperville (FT), CF1N20732CNTRS

College of DuPage • Glen Ellyn, IL • 1w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12649499

rDepartment Administrative Assistant, Naperville (FT), CF1N20732CNTRS

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:

Under limited direction, assist Center Supervisors in assigned administrative responsibilities to ensure the smooth operation of the Center.

Assist the Center Supervisor in all aspects of administrative responsibilities and maintaining highest standards of excellence in facility management.

Manage office in Center Supervisor\'s absence.

Using best available tools create schedule tables before each term, manage classrooms including booking, resolving room conflicts, and posting room changes in cooperation with Supervisor.

Prepare room posters for beginning of term.

Monitor late-starting classes, prepare class lists, and secure necessary class materials such as disks for computer classes.

Assist with collecting Mid-Term Verification forms and Final Grade sheets and routing them to Glen Ellyn Division offices in a timely manner in order to ensure that all College deadlines are met.

Create and assemble materials for marketing and publicity of courses offered at the Center and satellite sites.

Track, evaluate and monitor Center programs and community activities.

Provide assistance to all faculty, students, and community members who use the facility.

Assist in planning, publicizing and implementing hospitalities and other education and community events.

Troubleshoot in all areas.

Assist in creating new procedures and/or streamlining current procedures.

Assist with registration.

Perform other related duties as assigned by Center Supervisor.

Qualifications:

Education

Associates degree or equivalent combination of education and

experience required.

Experience

Two (2) years of experience in an office environment required.

Excellent oral and written communication skills required.

Proficiency in Windows, Microsoft Office and keyboarding skills

required.

Two (2) years of experience in an academic environment

preferred.

Working Conditions:

IBM PC, multi-line phone, calculator, @typewriter, scanner and fax machine, copier, print-card machine, all AV equipment, and defibrillator if necessary.

Office environment.

This position requires a background check and drug screen.

Hiring Range:

Starting pay begins at \$21.14/hour based on experience

Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans\' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

rTo apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2419?c=cod