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The Executive Administrative Assistant will work directly with senior leaders, such as Senior Vice Presidents, and will be responsible for performing a variety of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Flexible Work Policy: The Executive Administrative Assistant position has been segmented as Hybrid, meaning the work is a combination of onsite (Tues, Wed & Thursday) and virtual (Monday & Friday). This position is based out of our corporate headquarters in Rosemont, IL.
ESSENTIAL RESPONSIBILITIES
Serves as primary point of contact to one or more Senior Leadership Team members.
Provides consistent high quality administrative support to assigned senior leaders, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.
Manages the calendar and daily schedule of assigned senior leaders, ensuring the most efficient use of time.
Serve as a liaison between assigned senior leaders and other key members of management and employees related to Company activities.
Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.
Provides support for a variety of department projects and initiatives
Other duties as assigned by manager
RELATIONSHIPS
Internal: Senior Leadership Team, Executive Leadership Team, Leaders and Associates across all functions of the enterprise.
External: Vendors, Contractors, Customers, Prospective Associates
WORK ENVIRONMENT
Hybrid : This role is partially remote, and the associate is expected to perform assigned responsibilities from a combined home-based and office-based environment.
MINIMUM QUALIFICATIONS
Must possess a minimum of 3 years of senior leader administrative assistant experience
Demonstrated ability of interacting with internal and external parties at a senior level, requiring tact, diplomacy and unfaltering confidentiality
Proficient with Microsoft Office applications
Ability to work in a fast-paced environment
Strong planning and time management skills
Excellent interpersonal skills
Excellent written and verbal communication skills
Ability to multi-task under pressure
EDUCATION
High School diploma
PREFERRED QUALIFICATIONS
Bachelor's degree
PHYSICAL QUALIFICATIONS
Standard required physical activities including length of time performing each activity.
This role will also receive overtime compensation.?? Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html .
Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds). The expected base rate for this role is between
$24 - $33
EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status
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US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit www.usfoods.com to learn more.
US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here (https://www.usfoods.com/content/dam/usf/pdf/Policies/HR/USF\CCPA\policy.pdf) .
US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.
EEO is the Law poster is available here (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .
EEO is the Law poster supplement is available here (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP\EEO\Supplement\Final\JRF\QA\508c.pdf) .
Pay Transparency policy statement is available here (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp\%20English\formattedESQA508c.pdf) .
US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at 855-873-2468. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.
