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https://illinoisjoblink.illinois.gov/jobs/12670805 Department
BSD PED - Neonatology - Administration
About the Department
With a bed capacity of 71 beds, the NICU in Comer Children\'s Hospital
is one of the largest Level III NICUs in Chicago and a major referral
center for the sickest newborn infants with the most complex conditions.
It has close to 900 admissions per year accounting for nearly 19,000
patient bed-days. In collaboration with the Maternal-Fetal Service,
Neonatology runs the University of Chicago Perinatal Network with over
10 affiliated community hospitals. A state-of-the-art facility, the NICU
offers critically-ill infants with innovative mode of interventions
including ECMO which can be provided for up to three infants at a time
with a special group of technicians supplementing our NICU nursing
staff; nitric oxide treatment for babies with hypoxic respiratory
failure; oscillator support for babies with severe air leak syndrome;
in-dwelling gas monitoring to minimize the use of phlebotomy; on demand
EEG, and the capability for 24-hour EEG monitoring.
Job Summary
The Administrative Assistant provides high-level administrative and
analytical support, identifies and improves operational processes, and
enhances the efficiency of assigned section(s). Performs comprehensive
administrative tasks to facilitate the daily operations of one or more
sections, including managing schedules, coordinating meetings and
events, and maintaining records. The ideal candidate should possess
strong organizational and communication skills, be proficient in office
software, and have a knack for problem-solving.
If you are a dedicated and detail-oriented professional with a passion
for providing top-notch administrative support, we invite you to join
our team and play a vital role in our success.
Responsibilities
Provide daily administrative support to clinical and program leaders
within the section(s).
Provide administrative assistance including project plans,
scheduling meetings, coordinating resources, planning, and execution
of deliverables for standing meetings, lectures, and projects within
the assigned section(s). Track and help drive completion of key
deliverables and follow up on outstanding items.
Provide and manage administrative, expense, and logistic support for
one or more sections, including but not limited to project
schedules, calendar management, room reservations, expense
management, travel logistics, and faculty and staff recruitment
efforts, all with a sense of urgency and utmost confidentiality.
Prep, set up, execute, and follow up on meetings, interviews,
functions, and projects ensuring oversight is well-coordinated,
timely, and effective.
Organize and manage meetings and other section initiatives. Enhance
and continually refine the onboarding process for new faculty,
staff, and trainees, while also providing hands-on assistance with
their onboarding needs.
Oversee the Medical Staff Office credentialing, re-credentialing,
licensure, and certification processes for faculty, academic
personnel, and Advanced Practice Providers. Track and help drive
completion of key deliverables and follow up on outstanding items.
Provides confidential and high-level administrative support for a
leader. Stays informed of activities relating to University programs
and initiatives, apprising the leader of issues when deemed
necessary. Coordinates information flow from leader\'s office to
University. May staff Board of Directors meetings. Relieves leaders
of administrative responsibilities.
Initiates correspondence and other written materials under own
signature or for signature of the leader. Triages emails and
telephonecalls for action. Resolves routine and complex inquiries.
May act as liaison to Board of Directors.
Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. May manage a portion of the leader\'s budget, monitoring
and reconciling accounts. Prepares financial and/or administrative
reports.
Prepare special reports and summaries, assists in managing daily
operation of the office, and may assist in developing administrative
goals and policies. Maintains the leader\'s calendar, exercising
considerable discretion and judgment as to priorities and effective
use of the leader\'s time.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelor\'s degree.
Experience:
Previous experie
