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https://illinoisjoblink.illinois.gov/jobs/12632332
r
rProgram Assistant, Project Hire Ed (FT), CFRN60052PHED
r
rProgram Assistant, Project Hire Ed (FT), CFRN60052PHED
The College of DuPage is a comprehensive community college located 27
miles west of downtown Chicago, vitally connected to our local area for
over 50 years. We prepare students for a lifelong passion for learning
on our 273-acre campus which is home to nine associate degrees and a
wide variety of professional and technical certificates. Many of these
credentials prepare students to seamlessly articulate into the
baccalaureate programs of our higher education partner institutions.
College of DuPage is committed to student success and values an
inclusive and welcoming community environment. We are an equal
opportunity employer committed to diversity in the workforce. Our
connection to the larger metropolitan area is essential to our success
and provides a wealth of diverse cultural and recreational
opportunities.
Primary Duties and Responsibilities:
Oversee daily office operations for Project Hire-Ed, ensuring efficiency
and effectiveness in processes, procedures, and reporting systems.
Support the department manager with high-level administrative functions,
including budget preparation and maintenance. Act as a primary liaison
for the apprenticeship program, providing critical information,
responding to inquiries, and welcoming external stakeholders. Partner
with team members to strategize, implement, and manage new initiatives
that drive program growth and success.
Provide administrative support to the Manager including coordination of
meetings, coordinating travel arrangements, conference registrations,
submitting expense reports, sorting/screening mail, maintaining calendar
and scheduling appointments, etc.
Coordinate Project Hire-Ed Committee meetings including scheduling and
creating meeting minutes.
Coordinate and manage departmental budget.
Manage specialized external data-base system and CRMs.
Provide information, answer questions, and explain processes for the
apprenticeship program.
Collaborate with team members to establish planning, implementation, and
completion of new initiatives for the program.
Collect, maintain, and appropriately file apprenticeship paperwork from
internal and external stakeholders.
Prepare and submit all required reports as needed.
Create and manage prospective new/current apprenticeship data.
Partner with the Marketing, Enrollment and Admissions Departments to
assist with the coordination, development, and implementation of
marketing and enrollment strategies.
Provide communication support between Project Hire-Ed stakeholders
including employers, Project Hire-Ed staff, community leaders and
organizations, cabinet, faculty, student services divisions, etc.
Assist with investigation, organization, interpretation, and preparation
as appropriate responses (verbal and in writing) for inquiries/matters
received regarding Project Hire-Ed.
Maintain detailed records.
Work with Purchasing/Business Affairs to expedite vendor contracts and
office supplies.
Maintain inventory of necessary supplies.
Scrutinize invoices for accuracy and obtain order and payment
authorizations and work with Finance to ensure procedures are followed
properly.
Other duties as assigned.
Qualifications:
Education
Associate degree or an equivalent combination of education and
experience required.
Experience
Minimum of three years in a business or academic setting
required.
Experience working with internal and external customers
required.
Must have strong organizational skills, ability to prioritize
and manage multiple priorities simultaneously, attention to
detail, proficient in MS Office program (Word, Excel,
PowerPoint, Outlook) and experience working with databases
required.
Demonstrated proficiency in communication (verbal and written),
relationship management skills, meeting deadlines in a
fast-paced environment, and working accurately with a commitment
to quality required.
Must have experience demonstrating initiative and being
proactive.
Proficiency in written and spoken English required.
Five (5) or more years of experience in the above categories
including direct experience with customer service, academic
programs, and workforce development preferred.
Working Conditions:
This position requires a background check and drug screen.
Hybrid Remote Eligible: Yes
Hiring Range:
Starting pay begins at \$45,127 based on experience
Competitive starting pay is dependent on education and experience.
College of DuPage also offers a generous benefits plan which includes
paid time off, tuition discounts for employees and dependents, medical,
dental, vision effective the first day of employment, and retirement
benefits in a collaborative and friendly environment.
College
