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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12615545
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rAcademic Division Administrative Assistant V, STEM (FT),
CF1N10052HSBS
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rAcademic Division Administrative Assistant V, STEM (FT),
CF1N10052HSBS
The College of DuPage is a comprehensive community college located 27
miles west of downtown Chicago, vitally connected to our local area for
over 50 years. We prepare students for a lifelong passion for learning
on our 273-acre campus which is home to nine associate degrees and a
wide variety of professional and technical certificates. Many of these
credentials prepare students to seamlessly articulate into the
baccalaureate programs of our higher education partner institutions.
College of DuPage is committed to student success and values an
inclusive and welcoming community environment. We are an equal
opportunity employer committed to diversity in the workforce. Our
connection to the larger metropolitan area is essential to our success
and provides a wealth of diverse cultural and recreational
opportunities.
Primary Duties and Responsibilities:
Provides general administrative support to the division including the
Dean, faculty and staff.
Provides day to day general administrative support to the Dean including
scheduling meetings, maintaining outlook calendar and the full-time
faculty evaluation schedule, preparing documents, coordinating travel
and submitting reimbursements.
Provides general office administrative support for other divisional
staff and faculty.
Ordering keys/prox card access
Act as front desk reception in division office.
Acts as liaison between division faculty, staff, and students.
Triage requests and concerns.
Provides information or escalates issue as appropriate.
Coordinates the scheduling, invite, and set up of events, meetings,
conferences, seminars, and orientation programs offered by the division.
This includes using the Astra room scheduling system, processing
confirmation and invites, as well as Dining Services requisitions.
Provides administrative support for Faculty searches including preparing
and distributing packets for search committee(s), schedules interviews,
coordinates travel arrangements, and arrange tours.
Maintains full and part-time faculty database.
Coordinates the logistics related to class cancellations for absences or
prior to the beginning of the term.
Maintains database of absences/substitutes.
Processes absence reporting and substitute payments for faculty.
Contacts students and assists them in enrolling in an alternative class.
Contacting faculty regarding missing grades and verifications.
Assists in creating new administrative procedures and/or streamlining
current procedures.
Participates in program and committee meetings as well as represent the
division on College-wide committees.
Assists with the production of reports in Colleague and Business Objects
and with updating the Astra Course Preferences listing, etc.
Compile materials for special projects and maintains divisional office
records.
Interfaces with other Academic Divisions\' administrative support staff
to ensure consistent practices.
Partners with the Division\'s Support Specialists to provide seamless
support to the Division.
Inputting textbooks information.
Other related duties as assigned.
Qualifications:
Education
Associates degree or equivalent combination of education and
experience required.
Experience
2 years administrative experience required.
Excellent clerical skills, including utilization of the MS
Office suite, and Outlook required.
Strong problem-solving and the ability to know when to escalate
an issue required.- Good written and verbal communication skills with proficiency in
written and spoken English required.
Ability to work autonomously and demonstrate initiative
required.
Strong organizational skills and ability to multi-task with
frequent interruptions required.
Demonstrates diplomacy and ability to maintain confidentiality
required.
Prior experience working in an academic office setting
preferred.
Prior experience utilizing MyAccess student system, Colleague
and Business Objects/Advantage system preferred.
Working Conditions:
General Office.
This position requires a background check and drug screen.
Hiring Range:
Starting pay begins at \$21.70/hr. based on experience
Competitive starting pay is dependent on education and experience.
College of DuPage also offers a generous benefits plan which includes
paid time off, tuition discounts for employees and dependents, medical,
dental, vision effective the first day of employment, and retirement
benefits in a collaborative and friendly environment.
College of DuPage is an equal opportunity employer. We are committed to
diversity and creating an inclusive environment for all employees.
College
