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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12667227
Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and
efficient system of highways while ensuring the highest possible level
of service to our customers. Whether its I-PASS, theMove
IllinoisProgram, open road tolling or keeping you safe with our
H.E.L.P. trucks, we are committed to delivering great benefits and
services to customers.\
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TheTollway is a user-fee system no state or federal tax dollars are used
to support maintenance and operations. Operations are funded by toll and
concession revenues.\
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Under the leadership of theBoard of Directors and Executive Staff,the
Tollway is committed to achieving the following goals: increase
collaboration with regional transportationand planning agencies, promote
the regional economy, maintain financial integrity, foster environmental
responsibility andsustainability, maintain the safety and efficiency of
the Tollway system, further transparency, and accountability, enhance
customer service, and maintain public trust.\
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In support of this vision, the Payroll Administrator coordinates and
manages the daily operations of the Payroll Department to ensure the
Payroll Analysts are processing their payrolls timely, and in accordance
with State and Federal guidelines. The Payroll Administrator is
responsible for the development of departmental procedures, and
efficiencies to ensure accuracy of payroll processing, various program
deductions as they relate to payroll, and programming requirements to
facilitate all necessary payroll calculations. This position is
responsible for confidential information regarding multiple union and
non-union Tollway members, currently approximately 1,200 members. The
Payroll Administrator develops, coordinates, promotes, and assists the
Payroll Manager in various special projects and audit requests.
Essential Job Functions
Directly supervises the Payroll Analysts and with the input of the
Payroll Manager, completes direct reports annual evaluations.
Under the direction of the Payroll Manager, the Payroll Administrator
ensures that all State laws, State Employee Retirement Systems, Illinois
Comptroller, Internal Revenue Service and Fair Labor Standards Act
(FLSA) regulations are being followed when it comes to the processing of
regular and supplemental payrolls necessary to comply with various union
contracts and non-union member changes.
Performs the managers duties in the absence of the Payroll Manager
including the requirement to provide confidential information to
different divisions including the Legal Department.
Responds to payroll subpoena requests in a timely manner. Subpoenas
require providing the appropriate parties with copies of all
confidential details as well as documents that must be released within a
specified time frame.
Responsible for answering courtorder notices for Interrogatories
Calculations, Tax Levies for Illinois Department of Revenue or for the
Internal Revenue Service, Variable Garnishments and Child Support orders
as well as making sure the Payroll Analysts are correctly implementing
and coding them as deductions on their specific payrolls.
Required to train the Payroll Analysts on the processing of various
@types of payrolls based on specific union contracts, Tollway benefit
programs, garnishments, or child supports as well as other various @types
of deductions as they relate to an employees paycheck.
Liaises between departments, state agencies, external vendors, and legal
offices, which is necessary for the daily operation of the department.
Provides internal and external auditors with information such as
overtime, adjustments, merit increases, COLA increases, or contract
increases based on annual audits and information processed with each
payroll.
Responsiblefor facilitating the development of departmental procedures
and efficiencies to ensure accuracy of payroll processing, various
program deductions as they relate to payroll, and programming
requirements for all necessary payroll calculations.
Collaborates with Human Resource Services closely in compliance of
Tollway policy to ensure the proper pay for union members, as well as
non-union Tollway members.
Partners, with Human Resources Services and IT, for the implementation
of Tollway-wide union contracts and non-union increases.
Coordinates with Benefits division to process benefits withholding and
payroll deductions for new members, active members, and open enrollment
requirements.
Supports the Payroll Manager with the State Employee Retirement System
(SERS) and the Department of Central Management Services (OPEB) census
data reconciliations and reviews. The Payroll Administrator directs the
Payroll Analysts in these data reviews and may communicate directly with
the audit firms conducting these reviews.
Supplies monthly and/or annual pension reconciling fo
