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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12658343
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rAcademic Division Administrative Assistant, Nursing (FT),
CF1N12212HSBS
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rAcademic Division Administrative Assistant, Nursing (FT),
CF1N12212HSBS
The College of DuPage is a comprehensive community college located 27
miles west of downtown Chicago, vitally connected to our local area for
over 50 years. We prepare students for a lifelong passion for learning
on our 273-acre campus which is home to nine associate degrees and a
wide variety of professional and technical certificates. Many of these
credentials prepare students to seamlessly articulate into the
baccalaureate programs of our higher education partner institutions.
College of DuPage is committed to student success and values an
inclusive and welcoming community environment. We are an equal
opportunity employer committed to diversity in the workforce. Our
connection to the larger metropolitan area is essential to our success
and provides a wealth of diverse cultural and recreational
opportunities.
Primary Duties and Responsibilities:
Provides general administrative support directly to the Director of
Nursing, and support of the NHS Dean, ADN and CNA Nursing faculty and
staff.
Provides day to day general administrative support to the Director of
Nursing including scheduling meetings, maintaining Outlook calendar,
preparing and processing documents.
Acts as liaison between the NHS Dean and Director of Nursing for nursing
faculty, staff, and students. Triage requests and concerns. Provides
information or escalates issue as appropriate.
Provides general office administrative support for nursing program
specialists, staff, and faculty.
Assists with the coordination of scheduling, inviting, and setting up of
events, meetings, conferences, seminars, and orientation programs
offered by the nursing program. This includes using the Astra room
scheduling system, processing confirmation and invites, as well as
Dining Services requisitions.
Provides administrative support for nursing adjunct faculty searches
including job postings, maintaining candidate files, processing hiring
documents, and working with the adjunct faculty hiring manager.
Maintains full and part-time nursing faculty database for
communications.
Processes leave reporting forms and absence reporting and substitute
payments for faculty.
Assists in creating new administrative procedures and/or streamlining
current procedures.
Participates in program and committee meetings as well as represents the
division on College-wide committees.
Assists with the production of reports in Colleague and Business Objects
Assists with compiling materials for special projects and maintains
divisional office records. (ie: Accreditation)
May act as front desk reception in NHS division office.
Interfaces with other Academic Divisions\' administrative support staff
to ensure consistent practices.
Serve as backup to Health Sciences Administrative Assistant V.
Other related duties as assigned.
Qualifications:
Education
Associates degree or equivalent combination of education and
experience required.
Experience
2 years administrative experience required.
Excellent clerical skills, including utilization of the MS
Office suite, and Outlook required.
Strong problem-solving and the ability to know when to escalate
an issue required.
Good written and verbal communication skills with proficiency in
written and spoken English required.
Ability to work autonomously and demonstrate initiative
required.
Strong organizational skills and ability to multi-task with
frequent interruptions required.
Demonstrates diplomacy and ability to maintain confidentiality
required.
Prior experience working in an academic office setting
preferred.
Prior experience utilizing MyAccess student system, Colleague
and Business Objects/Advantage system or equivalent academic
systems preferred.
Working Conditions:
General Office.
This position requires a background check and drug screen.
Hybrid Remote Eligible: Yes
Hiring Range:
Starting pay begins at \$21.70/hr. based on experience
Competitive starting pay is dependent on education and experience.
College of DuPage also offers a generous benefits plan which includes
paid time off, tuition discounts for employees and dependents, medical,
dental, vision effective the first day of employment, and retirement
benefits in a collaborative and friendly environment.
College of DuPage is an equal opportunity employer. We are committed to
diversity and creating an inclusive environment for all employees.
College of DuPage does not discriminate against individuals in
employment opportunities, programs and/or activities on the basis of
race, color, religion, gender, sexual orientation, age, national origin,
ancestry, veterans\' status, marital status, disability, mili
