Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Computing, Environment and Life Sciences directorate, CELS.
In this role you can expect to:
Provide administrative support to staff of one or more groups within a division and/or directorate and act as the administrative focal point for the exchange of essential information between the groups you support, and other internal and external organizations.
Perform a wide range of administrative support activities of a highly responsible and/or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area.
Coordinate, schedule, and process all staff requests related to travel, meetings, workshops, publications, etc.
Prepare complex international and domestic travel plans and expense reports, preparing correspondence and reports, filing and coordinating calendars.
Assignments may include researching, compiling, tracking, and analyzing data and information from multiple sources, organizing, coordinating, and scheduling tours, meetings, and workshops
Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness.
Work in a collaborative, team environment with other administrative support staff and provide back-up to other administrative assistants across the directorate, as needed.
Provide data and information to others on functional unit processes and procedures.
May utilize various @types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations.
May recommend processes to enhance workflow.
This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.
This position is hybrid with a required 2+ days per week in the office (Lemont).
Position Requirements
Required skills, knowledge, and experience:
Proven and effective skills in arranging and coordinating meetings, workshops, conferences, and onsite visits via Outlook for complex schedules.
Proven and effective skills in coordinating, scheduling, and managing complex domestic and international travel along with prior experience completing expense reports.
Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
Ability to use and learn numerous business process systems and tools including the knowledge of good office practices, office equipment operations, including electronic mail systems, electronic data management, and MAC and/or PC computers.
Knowledge of Web development tools and? techniques and use of Web Forms, and publication of dynamic web content.
Effective interpersonal and professional communication skills required to interact effectively, tactfully and discreetly with all internal/external contacts and to develop effective working relationships.
Effective organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
Ability to work successfully in a team environment and collaborate with peers.
Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require attention.
Must have ability to proactively identify issues, investigate, and recommend solutions.
Ability to think quickly and problem-solve when managing difficult situations.
Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
Capability to manage, lead and provide direction for special event activities.
Ability to adapt to new procedures and technology.
Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
SA3: High school and 8+ years of experience, or equivalent
Job Family
Support Administrative (SA)
Job Profile
Administrative Support 3
Worker Type
Regular
Time Type
Full time
The expected hiring range for this position is $25.78 - $38.56.
Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.
Click here (https://www.anl.gov/hr/healthcare-insurance) to view Argonne employee benefits!
As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
