Description We are offering a contract to permanent employment opportunity for an Administrative Assistant in Wheeling, Illinois. This role is centered around providing clerical and front desk support within our organization. As an Administrative Assistant, you will be the first point of contact for our guests, handle invoicing tasks, and maintain AP/AR duties.
Responsibilities:
Acting as the first point of contact by greeting guests and answering inbound calls.
Handling invoicing tasks with accuracy and efficiency.
Managing AP/AR duties, ensuring all financial records are up-to-date.
Maintaining regular email correspondence with clients and staff.
Utilizing Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks.
Scheduling appointments for staff and clients as needed.
Providing excellent customer service, resolving inquiries promptly.
Performing data entry tasks, maintaining accurate customer records.
Managing both inbound and outbound calls, ensuring clear and effective communication. Requirements
Proficiency in answering inbound calls, demonstrating excellent communication and problem-solving skills.
Proven experience in customer service, with the ability to maintain a detail-oriented and friendly demeanor.
Demonstrated skills in data entry, ensuring accuracy and attention to detail.
Ability to manage email correspondence efficiently, with strong written communication skills.
Experience in handling both inbound and outbound calls.
Proficiency in Microsoft Excel, with the ability to create, edit and manage spreadsheets.
Familiarity with Microsoft Outlook for managing emails, calendars, and contacts.
Proficiency in Microsoft Word for creating, editing, and formatting documents.
Ability to schedule appointments, manage calendars, and coordinate meetings effectively.
Experience in managing invoices, with the ability to review, record, and track payments.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
