Live Your Passion. Add Your Magic.
At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.
We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.
If you are an internal applicant, please log into Workday and apply for your application to be considered.
Please Click Here (https://www.myworkday.com/montage/d/task/2998$46522.htmld) to apply internally.
Administrative Assistant
SUMMARY
The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.
ESSENTIAL FUNCTIONS
Job duties include; although are not limited to:
Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
Coordinating meetings and recording minutes
Scheduling travel arrangements when needed
Preparing departmental communication pieces
Assisting in menu design and production for weekly, seasonal, and annual features
Coordinating and maintaining vendor/supplier information
Ordering office supplies and ensuring that the department is adequately stocked
Entering data for select invoices and products
Assisting in recruiting, scheduling interviews, and training for new hires
Supporting the department with time management on execution of projects
Unifying and maintaining all internal documents
Responding to visitor and guest requests, questions, and concerns
Facilitating resolution when possible or referring individuals to the appropriate manager
Ensuring all office equipment, printers, and phones are maintained and fully functional
QUALIFICATIONS
High School Diploma or equivalent is required, Bachelor's Degree preferred
Two (2) plus years' experience in an administrative role within an upscale hotel
Strong customer service skills
Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
Excellent verbal and written communication skills required
Knowledge of hotel food and beverage operations preferred
PHYSICAL REQUIREMENTS
Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
