The full Administrative Assistant job
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position. RESPONSIBILITIES - Performs a variety of clerical duties
requiring a moderate degree of decision making and knowledge the
functions of the department & divisions, including but not limited to:
preparation of forms and other documents related to the department
matters neatly and accurately, compilation of statistical & standard
record reports for submittal to state & federal agencies or other
municipal departments; posting & maintenance of general records. -
Provides customer service to residents, businesses, vendors and other
departments regarding public services information and operations. -
Tracks employee hours, overtime, and benefit information for payroll
preparation; Maintains payroll records and other confidential personnel
information. - Prepares memorandums, letters & other reports; performs
computer data entry; Manages social media communications to the
public. - Preparation and on-going tracking of the budget(s) for DPS;
Maintains financial accounts & records, prepares and verifies accuracy
of outgoing bills for department services and work; solicits price
information for the purchase of materials and supplies and prepares
purchase requisitions; places orders with vendors for approved
purchases; receives supplies & materials and checks receipts against
purchase orders for accuracy and completeness. - Prepares invoices and
bills for payment, reconciles discrepancies in payments. - May dispatch
Public Services employees and private contractors during snow and ice
operations, as well as other inclement weather or emergency
situations. - May conduct localized or city-wide communications
pertaining to snow events, inclement weather or other emergency
situations. - Performs other duties as assigned or required.
QUALIFICATIONS - High school diploma or equivalent - Three - five years
of relevant experience as an administrative assistant or clerk, in a
fast-paced, dynamic office setting with frequent interruption. - Through
knowledge of modern office practices & procedures; Knowledge of
bookkeeping procedures. - Proficiency in the use of computers with
working knowledge of Microsoft Office, MUNIS, and other relevant
computer software necessary to complete job functions. - Self-motivated,
adaptable, and able to work both independently and collaboratively in a
fast-paced environment. - Excellent written and verbal communication;
ability to engage with the public and colleagues in a friendly,
confident, and professional manner, even in high-pressure situations. -
High level of accuracy and organization in processing records and data.
HOURS Monday - Friday, 40 hours per week 7:00AM - 3:30PM SALARY Starting
rate \$18.38 - \$19.40 an hour Annual increases up to \$25.45 an hour
APPLICATION DEADLINE: Monday, April 7, 2025 @ 4:00PM
