Berkshire Heart and Mind Therapy is excited to invite applications for a
full-time Executive Administrative Assistant. This role requires 40
hours per week, Monday through Friday, where you\'ll provide critical
support to our front and back-end operations. Your responsibilities will
include scheduling client calls, managing billing, offering client
support, and ensuring our dedicated staff have the assistance they need
to excel. Our mental health group practice, located in Pittsfield,
Massachusetts, is in search of a highly organized and detail-oriented
individual. The successful candidate will be an invaluable part of our
administrative team, adept at multitasking, and committed to providing
comprehensive support in a dynamic and fast-paced environment.
Responsibilities: Communication Hub: Serve as the primary point
of contact for the office, managing calls, inquiries, and ensuring
effective communication flow. Organize and schedule staff schedules,
meetings and events, including room bookings, invites, and agenda
preparation. Information Management: Maintain accurate and efficient
filing systems and keep contact lists up-to-date for seamless
communication. Logistics and Support: Manage the procurement of
office supplies and ensure cost-effective resource management. Client
Care: Provide a welcoming presence for visitors and manage client
appointments with precision using scheduling software. Executive
Support: Coordinate executive schedules, prepare and organize
documents, and assist with financial tasks such as billing and
bookkeeping. Maintain confidentiality of sensitive information.
Qualifications: - High school diploma or equivalent; an associate\'s
or bachelor\'s degree is preferred. - Proven experience as an
Administrative Assistant, Virtual Assistant, or similar role. -
Proficiency in MS Office Suite, particularly MS Excel and MS
PowerPoint. - Familiarity with EHR platforms used for billing and client
records. - Strong organizational skills and the ability to manage
multiple tasks. - Excellent communication skills, both written and
verbal. - Being bilingual is highly preferred but not required. - Align
with Berkshire Heart and Mind Therapy\'s mission, vision, and values. -
Must be punctual in reporting to work. - Be organized and detail
oriented. - Be a team player. - Be able to work independently on tasks
assigned. - Have strong written and verbal communication skills and
strong interpersonal skills. Additional Requirements: I-9
documentation and a valid state ID. Benefits: - Competitive hourly
wage. - After 90 days benefits available: BCBS Medical and Dental
Insurance, Vision Insurance, Life Insurance and Long-Term Disability
benefits. - After 6 months: Eligible for 401k with upto 4% match - Paid
PTO - Unpaid Holidays, including New Year\'s Day, Memorial Day, 4th of
July/Independence Day, Labor Day, Thanksgiving Day, the day immediately
following Thanksgiving Day, and Christmas Day. - Opportunities for
professional development and training. - A supportive and collaborative
work environment. We are committed to fostering a diverse and inclusive
work environment and are proud to be an equal opportunity employer. All
qualified individuals are encouraged to apply, regardless of race,
color, religion, gender identity, sexual orientation, national origin,
genetics, disability, age, or veteran status. On-the-Job training
opportunity available through MassHire Berkshire Career Center for those
who qualify. To apply email your resume and cover letter to:
businessteam@masshireberkshirecc.com and reference the job order number
in the subject
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