Description We are offering a long term contract employment opportunity for an Administrative Assistant in Valley Center, California. As an Administrative Assistant, you will play an integral role in the smooth operation of our organization by performing a variety of tasks that ensure efficient and detail-oriented internal and external communications, accurate record keeping, and effective support for our executive board.
Responsibilities:
Handle reception desk duties, acting as the first point of contact for visitors, calls, and correspondence.
Perform general administrative tasks, including document preparation, data entry, and managing emails.
Ensure confidentiality and detail-oriented handling when dealing with sensitive matters involving board members and clients.
Coordinate and set up for meetings and appointments, handling logistics to ensure smooth operations.
Maintain and update electronic and hard copy filing systems, ensuring the secure storage of important documents and records.
Conduct research as requested, providing valuable information to support decision-making processes.
Monitor office supplies and identify advantageous deals or suppliers to maintain optimal stock levels.
Run company errands as needed, supporting the overall operations of the organization.
Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to accomplish tasks and manage communications.
Resolve administrative problems, applying problem-solving skills to maintain efficiency and productivity. Requirements - Proficiency in Answering Inbound Calls, demonstrating excellent telephone etiquette
Strong Customer Service skills, with a focus on delivering a high-quality customer experience
Ability to perform efficient Data Entry tasks, ensuring accuracy and attention to detail
Excellent Email Correspondence skills, showcasing detail oriented written communication
Experience with handling both Inbound and Outbound Calls, maintaining a calm and detail oriented demeanor
Proficiency in Microsoft Excel, with the ability to create and manage spreadsheets
Knowledge of Microsoft Outlook, with the ability to effectively manage emails and calendar appointments
Familiarity with Microsoft PowerPoint, with the capability to create and edit presentations
Proficiency in Microsoft Word, with the ability to create and edit documents
Demonstrated ability to Schedule Appointments, managing and coordinating calendars effectively TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
