Description We are seeking a Front Desk Coordinator for our location in Aliso Viejo, California. This role involves a wide range of administrative tasks including managing phone calls and emails, scheduling appointments, and maintaining an organized workspace. The position also requires handling of mail and packages, as well as ensuring security procedures are adhered to. This presents a short-term contract employment opportunity.
Responsibilities:
Professionally assist visitors, employees, and clients as the first point of contact
Efficiently manage and direct phone calls, emails, and inquiries to relevant departments
Maintain an organized and clean front desk area, keeping track of office supplies
Schedule appointments and meetings, including managing conference room reservations
Handle incoming and outgoing mail, packages, and other deliveries
Take on administrative tasks such as data entry, document management, and filing tasks
Ensure adherence to security procedures by monitoring access and distributing visitor badges
Provide general information about the company and its services to visitors and callers. Requirements - Proven experience in Administrative Assistance
Proficiency in answering a Multi-Line Phone System
Demonstrated ability in providing Concierge Services
Excellent Customer Service skills
Experience with Data Entry tasks
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Experience using Microsoft Outlook
Proficiency in Microsoft Word
Capability in Organizing Files effectively TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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