Job Title: Office Manager
Job Description
This full-time Office Manager will be the first person patients and clients come in contact with. The individual will be responsible for greeting patients, responding to patient inquiries, scheduling appointments, managing patient records, and providing administrative support. The Manager will oversee all aspects of the administration of the practice. This is a new position and an excellent opportunity for someone who enjoys establishing processes and growth.
Responsibilities
Ensure a professional and welcoming environment for all patients, vendors, and visitors.
Handle HR responsibilities for the office.
Engage in regular face-to-face, phone, and email interactions with patients and visitors.
Answer phones and greet patients in-office.
Communicate with discretion and maintain confidentiality of patient information.
Manage the practice calendar, including organizing schedules for meetings and patient appointments.
Process patient arrivals, ensuring the accuracy of consent forms and obtaining insurance information.
Enter and submit patient data to the laboratory for orders.
Maintain updated patient contact information in marketing software for email communication and newsletters.
Finalize patient visits by confirming payments, closing out charges for the day, and scheduling follow-up appointments.
Respond to all methods of patient communication, including text messages, emails, and phone calls.
Essential Skills
Administrative support
Office management
HR
Microsoft Office
Administrative assistance
Payroll
Human resources
Office administrative
Additional Skills & Qualifications
High school diploma or equivalent (associate or bachelor's degree preferred).
3 years of previous experience in a medical office setting preferred or a related position.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Enjoy learning new things and being part of a dynamic organization.
A pleasant demeanor with a genuine interest in being of service.
Remain knowledgeable and accurately communicate costs and services.
Ability to work independently and as part of a team with an interest in learning.
Able to follow HIPAA regulations and maintain patient confidentiality.
Strong technology skills and the ability to learn new programs and increase efficiency.
Pay and Benefits
The pay range for this position is $28.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newport Beach,CA.
Application Deadline
This position is anticipated to close on Apr 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
