ADMINISTRATIVE ASSISTANT II Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
All application materials will be further evaluated as evidence of meeting the qualifications above. Evidence of each of the above minimum and preferred qualifications should be presented in your application materials. Evidence of ability, capacity, and proficiency should be presented through examples of your experiences, educational knowledge, and personal characteristics displayed through examples of your actions and behaviors.
Interested candidates must submit the following at time of application:
Cover Letter addressing each of the minimum and preferred qualifications
Resume
All applications must be submitted online.
The Children's Learning Center in Student Affairs is required to conduct Post-Offer Pre-Employment (POPE) physical screening on all selected candidates for Early Childhood Education Teacher positions. Employment is contingent upon successfully passing the screening.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Position Information
Posting Details
Official Job Title ADMINISTRATIVE ASSISTANT II
Working Title: Office Manager
Position Number 00167552
Division Student Affairs
Department B031300 UWM CHILDREN'S LEARNING CENTER
Position Type University Staff
Appointment Type Ongoing/Probationary
Pay Basis Hourly
Salary Grade 16
FLSA Status Nonexempt
Percent 80%
Posting Type Staff
UWM Description
The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
School/College/Division Description
The Children's Learning Center at UWM is located on campus and provides excellent care and education for children ages 6 weeks through 13 years of age. The Center has been serving the university community for 50 years and offers both flexible and full-time scheduling options to UWM student, faculty/staff, and alumni families. The UWM Children's Learning Center is licensed by the State of Wisconsin and accredited by the National Association for the Education of Young Children ( NAEYC ).
The UWM Children's Center is dedicated to integrating diversity and family support programs along with coordinating ways to ensure innovative approaches to early education. The Center is seeking eager, self-motivated teachers to join in our vision for our work to include all children as capable learners, all teachers and families as full partners and quality programs for children as integral to the success of all communities. Learn more about the UWM Children's Center Curriculum Philosophy here: www.uwm.edu/children
Job Summary
Under general direction, the Office Manager is responsible for managing communication systems, general office administration, and facility services for the Children's Learning Center. This position requires the ability to use considerable independent discretion, collaborate with others on department communication, work effectively with on- and off-campus personnel, understand and interpret policies and procedures, and direct the handling of operational and service inquiries in a professional and confidential manner.
This position is eligible for benefits, including paid time off. More information on the generous benefits offered to UWM employees can be found below in the Benefits and Total Rewards section.
This position is currently recruiting for 32 hours per week (80%). The final schedule will be determined upon hire. The Children's Learning Center reserves the right to increase this to a full-time (100%) position in the future if necessary.
Minimum Qualifications
High school diploma or equivalent.
Two years of relevant professional experience providing administrative, customer service, and/or data entry services
Two years of experience specifically providing customer service or equivalent working with a variety of individuals
Proficient in Microsoft Office (Word, Excel) and Outlook and other web-based software and technologies
Evidence of excellent communication skills, including telephone and email etiquette
Preferred Qualifications
Associates or Bachelor's Degree
Digital data entry (or equivalent) experience entering data into software and/or relational databases
Experience supervising or leading workers and/or activities of groups in a childcare setting
Evidence of ability to work independently
Target Salary Range $19.00-$21.00/hour (Final salary offer will be contingent upon the knowledge, skills, and abilities demonstrated throughout the selection process)
Benefits and Total Rewards
As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)
Application Instructions
All application materials will be further evaluated as evidence of meeting the qualifications above. Evidence of each of the above minimum and preferred qualifications should be presented in your application materials. Evidence of ability, capacity, and proficiency should be presented through examples of your experiences, educational knowledge, and personal characteristics displayed through examples of your actions and behaviors.
Interested candidates must submit the following at time of application:
Cover Letter addressing each of the minimum and preferred qualifications
Resume
All applications must be submitted online.
The Children's Learning Center in Student Affairs is required to conduct Post-Offer Pre-Employment ( POPE ) physical screening on all selected candidates for Early Childhood Education Teacher positions. Employment is contingent upon successfully passing the screening.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Application Deadline 04/27/2025
Continuous (Open Until Filled?) Yes
If Continuous, Initial Review Date
Position Contact Name Luke Messmann
Contact Phone 414-251-5883
Contact Email MessmanL@uwm.edu
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Student Services, Office, Administrative, and Clerical Support
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
