ADMINISTRATIVE ASSISTANT III Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Applicants will be expected to provide:
Resume/CV
Cover letter that addresses the candidate's professional work experience as it relates to all required and preferred qualifications.
In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Position Information
Posting Details
Official Job Title ADMINISTRATIVE ASSISTANT III
Working Title:
Position Number 02409087
Division College of Letters & Science
Department B487900 PSYCHOLOGY
Position Type University Staff
Appointment Type Ongoing/Probationary
Pay Basis Hourly
Salary Grade 18
FLSA Status Nonexempt
Percent 100
Posting Type Staff
UWM Description
The University of Wisconsin-Milwaukee ( UWM ) is Wisconsin's second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as "R1" by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has a branch campus in Waukesha.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/community-empowerment-institutional-inclusivity/about/
School/College/Division Description
UWM neuroscience faculty are engaged in research on several important questions. This work is funded by research grants from the National Institutes of Health and the National Science Foundation as well as several private foundations and the private sector. Multiple approaches and levels of analysis are represented by the various laboratories including behavioral, cellular, cognitive, molecular, and systems neuroscience. Specific areas of interest include molecular signaling and neural development, hormonal control of behavior and reproduction, and the neurobiology of memory and cognition in humans and laboratory animals. Specific research interests are listed on the individual faculty pages listed on the People page.
Job Summary
The Administrative Assistant III in the Department of Psychology will will work closely with the Directors of the Neuroscience B.S. Program, the Head of the Neuroscience Area in Psychology and faculty in the Neuroscience Graduate Program to manage the day-to-day operations of the Neuroscience B.S. program and department's Neuroscience graduate program and laboratory operations. Collaborating closely with program directors, faculty, and laboratory staff, the specialist will manage program administration, coordinate events, facilitate recruitment, and maintain essential materials and equipment. Key responsibilities include organizing major events, advising students, supporting faculty with grant applications, and ensuring compliance with safety protocols. This role offers an exciting opportunity to contribute to the growth and success of the Neuroscience programs through dedicated administrative and operational support.
Minimum Qualifications
Bachelor's degree
Proficient in the use of computers, including programs in the Microsoft Office Suite (e.g., Word, Excel, PowerPoint)
Strong organizational, time management, and communication skills
Aptitude for learning to use proprietary UWM software applications
Preferred Qualifications
Master's degree
Experience with UWM software applications (e.g., ROAR , WISER , Concur, CLSS )
Experience with recruiting, travel arrangements, ordering
Experience with social media and Web Development
Target Salary Range $22.00-$28.00
Benefits and Total Rewards
As part of UWM's commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package (https://uwm.edu/hr/benefits/leave/) including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life (https://uwm.edu/hr/benefits-to-benefit-you-and-your-life/)
Application Instructions
Applicants will be expected to provide:
Resume/CV
Cover letter that addresses the candidate's professional work experience as it relates to all required and preferred qualifications.
In instances where the Search and Screen Committee is unable to ascertain from the candidates' application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Application Deadline 04/23/2025
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Nicole Schueler
Contact Phone (414)229-6397
Contact Email nlj@uwm.edu
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Office, Administrative, and Clerical Support
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
