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https://illinoisjoblink.illinois.gov/jobs/12642889 Department
BSD AFA - Accounting and Financial Analysis
About the Department
The University of Chicago biomedical enterprise houses three entities:
the Biological Sciences Division (BSD), the University of Chicago
Medicine (UCM), and the Pritzker School of Medicine. Collectively called
UCM, we are one of the nation\'s leading academic medical institutions
and have been at the forefront of discovery, education, and clinical
care since 1927. Located 20 minutes south of downtown Chicago, our Hyde
Park main campus provides a single environment for learning,
world-renowned basic science and clinical research, and outstanding
clinical care.
The BSD is the largest academic unit within the University. The BSD is
comprised of faculty from ten basic science departments, 13 clinical
departments, and several Centers and Institutes. The approximately 1,300
faculty and 3,000 staff members working in the BSD collaborate across
the organization to achieve our Mission, Vision, and Values (MVV):
MISSION: As part of the University of Chicago, we pursue globally
impactful solutions to seemingly unsolvable challenges. Through our
rigorous research, innovative education, and comprehensive care and
healing, we collaborate on life-changing advancements that create
meaningful results for our community and the world, including a greater,
more equitable future for all.
VISION: Together, we elevate the human experience with knowledge and
health care.
VALUES:
Commit to Excellence: We contribute our exceptional talents to all we do
and empower the same spirit of excellence in others.
Embrace Curiosity: We stay open to new ideas, champion diverse
perspectives, and drive a culture of thoughtful risk-taking to deliver
transformative innovation.
Embody Equity: We identify systemic issues and then foster change to
drive a more equitable environment inclusive of diverse people, ideas,
and fields of science.
Grow Together: We meaningfully collaborate with one another to create
something bigger than we could ever achieve alone.
Make a Difference: We lead with heart and compassion in all our
interactions. We create positive change in our areas of influence,
whether expanding scientific inquiry, developing the next generation of
leaders, or healing our community.
Take Ownership: We accomplish what we say we will and hold ourselves and
one another accountable for our actions.
The MVV serves as our True North, charting our strategic plan for the
next ten years and beyond. It is an exciting time to be a part of the
University of Chicago and the BSD. Our team is helping shape the future
for our learners, staff, faculty, patients, and community.
Job Summary
The Executive Administrative Assistant works within the Biological
Sciences Division providing administrative support to the designated
executive leaders to include daily calendar management and assisting
with organization and project oversight for strategic initiatives. This
key position supports leaders by prioritizing competing requests,
proactively securing resources, and using independent judgment to
escalate matters appropriately and to ensure the smooth and effective
operations of the office suite. They will be a creative and positive
self-starter with the right set of skills to take on a range of projects
and work from concept to completion. This fast-paced role demands a high
level of discretion, confidentiality, attention to detail, and
flexibility.
Responsibilities
Assists in managing the daily operation of the office by proactively
providing and managing administrative, expense, and logistic support for
the office suite, including but not limited to, calendar management,
room reservations, expense management, procurement, mail, travel
logistics, and recruitment efforts, all with a sense of urgency and
utmost confidentiality.
Triages emails and telephone calls for action; refers inquiries to the
appropriate person and follows up to ensure complete and timely
responses.
Responsible for planning and execution of deliverables for standing
meetings and projects within the department.
Prep, set up, execute, and follow up on meetings, interviews, functions,
and projects ensuring oversight is well-coordinated, timely, and
effective.
Organize and manage meetings, off-sites, and team-based events for
training, development, recognition, and other organizational
initiatives.
Track and help drive completion of key deliverables and follow up on
outstanding items.
Manage procurement, organization, and storage of supplies in space that
BSD Finance shares with other BSD offices and UCM.
Provides confidential and high-level administrative support for a
leader. Stays informed of activities relating to University programs and
initiatives, apprising the leader of issues when deemed necessary.
Coordinates information flow from the leader\'s office to the
University. Relieves leaders of administrative responsibilities.
Prepare special reports and summaries, assist in managing the daily
operation of the offi
