Phillips 66 & YOU - Together we can fuel the future
The Team Lead, Legal Support COE reports to the Director, Finance & Legal Support and will work with colleagues across a large corporate law department in a publicly traded, international energy company.
Responsibilities May Include:
Lead and manage a team of legal administrative assistants, providing guidance, support and development to ensure optimal performance and collaboration in support of Legal and Compliance
Directly assist a team of commercial and/or transactional attorneys with contracts, outside counsel engagement, transaction coordination and business unit support
Cross-functionally support the Legal Finance team with processing invoices, improving electronic billing processes, accounts payable and financial reporting
Foster a positive and productive work environment, promoting teamwork and professional development
Conduct performance reviews for team members and continual feedback, evaluating their achievements, behaviors, and impact relative to goals
Utilize insights from self-assessments and stakeholder feedback to guide coaching discussions and enhance team efficiency
Use the WorkForce Software (WFS) system to approve timesheets and ensure compliance with payroll deadlines
Manage attorney schedules and calendars, coordinating and facilitating conferences and meetings
Coordinate and schedule domestic and international travel arrangements and prepare expense reports
Prepare and revise legal correspondence, documents, and forms
Communicate with internal clients and external resources to further objectives
Handle delivery of mail items, including special delivery via certification or carrier
Create and input data into Passport, the Legal Matter Management system
Assist attorneys and legal specialists with usage of technology systems, including Passport, ebilling/invoicing, and workflow systems
Promote the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules
Support the maintenance of shared printers and supplies in work areas
Collaborate with the human resources department to facilitate the onboarding process for new legal personnel
Coordinate learning and knowledge management programs across Legal
Required Qualifications
Legally authorized to work in the job posting country
Bachelor's degree
5 or more years of experience in corporate or law firm fields demonstrating expertise
Preferred Qualifications
2 or more years of supervisory/managerial experience
Highly developed understanding of the legal processes and support expectations across the Legal functional areas of Litigation, Employment, Environmental, Regulatory, Corporate, Commercial and Transactional
Proven management, coaching and building of a high performing, client focused team
Experience with accounts payable and financial reporting
Developed user in Microsoft Office products - Word, Excel, PowerPoint, Access
Strong interpersonal, organizational, communication and problem-solving skills
Ability to develop concise process and end-user documentation
Aptitude to deliver creative and sustainable business solutions
Competence to work in a fast-paced environment and meet deadlines
Proficiency to prioritize tasks, adapt to change and assess big picture objectives
Ability to take a leadership role on projects and efficiently manage resources
Proven experience with managing multiple projects and work teams simultaneously
Ability to easily and effectively communicate with attorneys, paralegals, Legal Management and internal business clients and work collaboratively with employees in different departments and of varying degrees of seniority
Ability to prepare and present clear, concise and persuasive oral/written opinions, reports, correspondence and presentations
Total Rewards
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being - physical, emotional, social, and financial - is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results - personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards (http://hr.phillips66.com) .
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.
Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 04/17/2025 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an Equal Opportunity Employer
