Administrative Assistant, Senior - 000FJT Description The Senior Administrative Assistant will provide administrative support to the Marketing group and will report to the Executive Coordinator NGL Marketing. Responsibilities include, but are not limited to: + Provide back-up support for Marketing Coordinator/Executive Assistant. + Support SVPs/VPs and team members with ad hoc administrative tasks. + Manage extensive domestic/international travel arrangements + Ability to plan/coordinate multiple customer/internal events + Plan and coordinate conference calls and meetings with internal and external customers, including coordinating schedules, conference room set up, catering coordination, and materials preparation. + Online management of expense reports and invoices using Oracle. + Preparation of daily and weekly reports for commercial marketing groups. + Coordinate Building Maintenance: Address and resolve facility-related issues promptly and efficiently. + Restock Supplies: Monitor and order office supplies, ensuring all employees have what they need. + Answer phones for approximately 5 people in a fast-paced environment. + Professional attitude and handling of inquiries, both verbally and in writing. + Accuracy, excellent communication skills and attention to detail is imperative. + Maintain files using SharePoint and network directories. + Maintaining knowledge of available resources to facilitate information flow for general inquiries. + Performing duties safely and in compliance with all company, federal, state, and local regulations. + Maintaining proficiency in job functions and applicable software programs. + Performing other related tasks as requested or assigned. Qualifications The successful candidate will meet the following qualifications: + High school diploma or equivalent is required. + Proficiency in Microsoft Office software including Word, Excel, PowerPoint, and Outlook is required. MS Access is preferred. + If degreed, a minimum of 2 years' experience working in a support and/or administrative assistant role is preferred. + If non-degreed, a minimum of 5 years' experience working in a support and/or administrative assistant role is preferred. + Proven experience typing and proofreading company related documents. + Ability to interact with co-workers in a business- like and professional manner, both verbally and in writing. + The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. + Previous experience in the energy industry is preferred. + Experience working with Oracle plus. + Proven ability to respond as needed to internal and external customer requests in a timely manner. Primary Location : USA-Texas-Houston : Shift : Day Job Travel : No Job Posting : Unposting Date : Ongoing Organization : Commercial Crude Job : Administrative Support Job Level : Individual Contributor Req ID: 000FJT
