Description
Position Overview: The Bilingual Administrative Assistant is responsible for providing administrative support to teams, departments, and executives while facilitating communication in two or more languages. This role requires excellent organizational, multitasking, and interpersonal skills, as well as the ability to translate and interpret documents and conversations to ensure accuracy and continuity in a multicultural environment.
Requirements
Key Responsibilities:
Administrative Support:
Manage schedules, calendars, and appointments for executives or teams in both languages (Source: thousands of job postings and Robert Half placements).
Prepare, proofread, and edit documents, reports, and presentations in multiple languages.
Coordinate meetings, conference calls, and events, including agenda preparation and room bookings (Source: Robert Half methodology).
Data and Filing Management:
Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.
Translate relevant documentation, such as contracts, memos, or manuals, to support seamless understanding between parties (Source: Robert Half placements).
Manage databases and perform data entry while ensuring high levels of accuracy.
Communication and Correspondence:
Respond to inquiries, emails, and communications in English and a second language to support internal and external stakeholders.
Serve as a liaison between departments and external contacts, bridging language gaps.
Handle incoming calls, direct messages, and take meeting notes in both languages as needed (Source: thousands of job postings and Robert Half placements).
Client and Employee Support:
Provide bilingual support in interactions with employees, clients, and vendors, ensuring cultural sensitivities and professionalism.
Support employee onboarding processes with translated guides and materials.
General Office Support:
Monitor inventory and order office supplies as needed to support daily operations.
Coordinate travel arrangements, booking accommodations, and preparing itineraries in both languages (Source: Robert Half methodology).
Assist with ad-hoc projects and assignments as requested.
Core Competencies/Skills:
Language Proficiency: Fluency in English and at least one other language (e.g., Spanish, French, Mandarin, etc.), with strong written and verbal communication skills (Source: Robert Half placements).
Organizational Skills: Ability to prioritize tasks, multitask, and deliver high-quality work under tight deadlines.
Technical Expertise: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Problem-Solving Ability: Proactive and resourceful in addressing challenges and identifying solutions.
Attention to Detail: Detail-oriented, ensuring accuracy in communications, translations, and administrative support.
Interpersonal Skills: Strong ability to communicate, collaborate, and support diverse teams and stakeholders.
Qualifications:
Education: High school diploma or GED required; associate or bachelor's degree preferred.
Experience: 2-4 years of administrative or clerical experience; bilingual roles highly desirable in multicultural environments (Source: Robert Half methodology).
Certifications: Certification in translation/interpreting or administrative roles is a plus.
Work Environment and Physical Requirements:
Ability to sit, @type, and perform repetitive tasks for extended periods.
Flexible working hours may be required to accommodate team or client needs in differing time zones.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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