About Butterworth Hospital:
Right in the heart of Grand Rapids, you'll find a nationally recognized hospital for patient quality and safety and the regional leader in full-service hospitals. Since 1873, Corewell Health Butterworth Hospital (part of Corewell Health Grand Rapids Hospitals) has been growing and building a reputation of excellence in care, diagnostics, treatment, prevention and education. It is the flagship hospital for Corewell Health Grand Rapids Hospitals, which includes Fred and Lena Meijer Heart Center, Helen DeVos Children's Hospital (https://www.spectrumhealth.org/locations/helen-devos-childrens-hospital) and Lemmen-Holton Cancer Pavilion.
Butterworth Hospital offers a wide range of advanced medical, surgical and specialty care services that allow the urban campus in downtown Grand Rapids to serve as a major tertiary and quaternary referral center for West Michigan and beyond. These services include the only Regional Burn Center and Level I Trauma Center in West Michigan. Butterworth Hospital is a clinical leader in cardiovascular, cancer, obstetrics and gynecology, orthopedics, neurosciences, trauma and emergency care services, among many others.
About the Unit:
The Pharmacy Department provides pharmacy services for Inpatients, ED, Surgery, and the Infusion Center at Corewell Health Butterworth Hospital.
Link to Butterworth Hospital:
https://www.spectrumhealth.org/locations/butterworth-hospital
Job Summary
Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.BH: Provides administrative support for Senior Director level and above positions through the appropriate use of technology and/or other tools.
Essential Functions
Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
Greets and communicates in a manner consistent with the organization's core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed.
Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects.
Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.
Qualifications
Required Associate's Degree or equivalent business, office administration, secretarial science, or related field
Preferred Bachelor's Degree related field
3 years of relevant experience Secretarial or administrative support Required
Ideal candidate will possess Associate's or Bachelor's Degree in Business, Office Administration, Communications, Computer Science, or related field
Ideal candidate will possess 3 or more years of experience as an Administrative Assistant or providing Secretarial Support
We are looking for a details-oriented team member who understands prioritization and can shift quickly between topics and proactively meet business needs
Professionalism will be a key characteristic as well as the ability to work collaboratively across teams
Strong proficiency of all Microsoft applications, including SharePoint will be needed in this role
This role will require a high degree of self-directed learning and willingness to work with other departments to solve complex problems
Hours are Monday to Friday, 7 a.m. to 8 a.m. start time, 8.5 Hr. Shifts
This is a hybrid role and we would be flexible to number of days worked, but most days would be onsite with a limited remote opportunity.
How Corewell Health cares for you
Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here (https://careers.corewellhealth.org/us/en/benefits-new) .
On-demand pay program powered by Payactiv
Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
Optional identity theft protection, home and auto insurance, pet insurance
Traditional and Roth retirement options with service contribution and match savings
Eligibility for benefits is determined by employment @type and status
Primary Location
SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids
Department Name
Administration - Pharmacy Business Services
Employment Type
Full time
Shift
Day (United States of America)
Weekly Scheduled Hours
40
Hours of Work
7 a.m. to 3:30 p.m. or 8 a.m. to 4:30 p.m.
Days Worked
Monday to Friday
Weekend Frequency
N/A
CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.486.7447.
