Position Title: Leadership Administrative Assistant Requisition ID: Requisition ID: 2321 Location: Grand Rapids, MI, US Job Description: Join a fast-paced team where your organizational skills and strategic mindset will shine. Love staying organized, planning ahead, and being in the know? If you're the go-to person who keeps everything running smoothly, we want you on our team! ### Join the team that has been powering growth and an excellentreputation for over 60 years! Etna Supply is an industry leader in plumbing,heating, underground, municipal, and fire protection wholesale distributionthroughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to soundfinancial principals, building partnerships that foster teamwork, and strivingfor continuous improvement. We arededicated to fairness integrity, and respect. WE OFFER: Competitive compensation & benefitspackage, including annual bonus, 401(K) w/ match & company provided LifeInsurance! Balanced home/work life! Professional developmentopportunities to support your growth! AND SO MUCH MORE! Administrative Assistant Job Duties: Support Leadership | Drive Organization | Make an Impact We're seeking a highly organized, forward-thinking Administrative Assistant to support our leadership team. If you're analytical, proactive, and love keeping things running smoothly behind the scenes, this is the opportunity for you! Events & Trips - Maintain and update the Events & Trips spreadsheet (budgets and attendees) - Coordinate travel arrangements (flights, hotels, transportation) - Plan events (venues, catering, staffing) - Create detailed itineraries to ensure proactive communication - Generate reports for Top Customers and Target Customers Meetings & Presentations - Schedule and coordinate meetings (sales, vendor partners, leadership) - Prepare presentations and materials for key meetings Sales Leads & Growth Tracking - Assign leads from new business opportunities (Crain's updates, State of MI updates, etc.) - Track lead progress and outcomes - Generate reports such as: - Accounts with decreasing sales - Products with declining performance - GL Sales trends Product Sales Goals - Assign and manage Product Line Reviews - Track performance of key vendor sales goals (Sure Comfort, Fujitsu, Lochinvar, Victaulic, Viega, Kohler) Trade Organization Management - Assign responsibilities for trade organizations - Track team participation and new opportunities Expense & Budget Tracking - Review and approve expense reports - Generate comparative expense reports and summaries Cross-Functional Collaboration With: Commercial Plumbing -- Hit rates for project quotes Mechanical (PVF) -- Project quote success tracking HVAC -- Hydronics and forced air quote tracking Operations -- Open order management and return percentages Marketing & Credit -- Customer data, new accounts, and average days to pay Human Resources -- New hire coordination and training prep IT De
