This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12619967 Department
BSD PED - Academic Pediatrics - Administration
About the Department
The Department of Pediatrics at the University of Chicago is a dynamic
and stimulating place to work. We strive for the highest level of
complex care for children from diagnosis and treatment; provide
outstanding education and training for students, postgraduate scholars,
and physicians; and nurture the research of Department scholars who seek
to elucidate the causes of pediatric disease and identify promising new
therapies. In addition to our provision of clinical care at UChicago
Medicine (UCM) Comer Children\'s Hospital and at our regional sites, we
are currently expanding our clinical care across Northern Illinois and
Northwestern Indiana. In collaboration with our partners in the
Chicagoland Children\'s Health Alliance (CCHA; Advocate Children\'s
Hospital, and NorthShore University Health System). CCHA has
responsibility for the care of almost 1 million children. The Department
has 6 ambulatory sites and 3 inpatient sites of care across the region
with the goal of providing care \'close to home\' whenever feasible
(https://pediatrics.uchicago.edu/). Our mission is to improve the health
of every child entrusted to us, in an inclusive environment that is
committed to family-centered care, clinical excellence, impactful
scholarship, effective disease prevention, and advocacy for the
appropriate care of every child. We are especially committed to the
children on the South Side of Chicago and to altering the inequities in
healthcare.
The Section of Academic Pediatrics at the University of Chicago,
Department of Pediatrics is dedicated to managing the unique primary
care needs of newborns, children, and adolescents. The scope of its
clinical service covers both the outpatient and inpatient areas located
in Comer Children\'s Hospital and community sites. Its clinical programs
include Comer and community hospital medicine, general care nursery,
pediatric primary care, sports medicine, child advocacy and protective
services, and the Comer mobile unit.
Job Summary
The Administrative Assistant provides high-level administrative and
analytical support, identifies, and improves operational processes, and
enhances the efficiency of assigned section(s). Performs comprehensive
administrative tasks to facilitate the daily operations of one or more
sections, including managing schedules, coordinating meetings and
events, and maintaining records. The ideal candidate should possess
strong organizational and communication skills, be proficient in office
software, and have a knack for problem-solving.
If you are a dedicated and detail-oriented professional with a passion
for providing top-notch administrative support, we invite you to join
our team and play a vital role in our success.
Responsibilities
Provide daily administrative support to clinical and program leaders
within the section(s).
Provide administrative assistance including project plans, scheduling
meetings, coordinating resources, planning, and execution of
deliverables for standing meetings, lectures, and projects within the
assigned section(s). Track and help drive completion of key deliverables
and follow up on outstanding items.
Provide and manage administrative, expense, and logistic support for one
or more sections, including but not limited to project schedules,
calendar management, room reservations, expense management, travel
logistics, and faculty and staff recruitment efforts, all with a sense
of urgency and utmost confidentiality.
Prepare, organize, execute, and follow up on meetings, interviews,
functions, and projects ensuring oversight is well-coordinated, timely,
and effective.
Organize and manage meetings and other section initiatives. Enhance and
continually refine the onboarding process for new faculty, staff, and
trainees, while also providing hands-on assistance with their onboarding
needs.
Process billing paperwork for off-site hospital; responsibilities
include collecting billing documentation from physicians, auditing for
completion, and submitting the coding group(s) for processing.
Oversee the Medical Staff Office credentialing, re-credentialing,
licensure, and certification processes for faculty, academic personnel,
and Advanced Practice Providers. Track and help drive completion of key
deliverables and follow up on outstanding items.
Provides confidential and high-level administrative support for a
leader. Stays informed of activities relating to University programs and
initiatives, apprising the leader of issues when deemed necessary.
Coordinates information flow from leader\'s office to University. May
staff Board of Directors meetings. Relieves leaders of administrative
responsibilities.
Initiates correspondence and other written materials under own signature
or for signature of the leader. Triages emails and telephone calls for
action. Resolves routine and complex inquiries. May act as liaison to
Board of Directors.
Coordinates special projects as directed by the leader. Prepares write
ups for recommendations for op
