Job Title: Legal Administrative Assistant
Job Description
Provide administrative support to real estate and legal professionals by tracking jurisdictional deadlines, processing legal documentation in a timely manner, and updating a proprietary database to enhance organizational visibility.
Responsibilities
Process mail, determine case unique identifiers, and manage the funnel process for case statuses such as denials and appeals.
Serve as a liaison between the Legal, Real Estate, and Appeal Management teams to ensure timely communication of sensitive matters.
Organize and track internal documents from multiple jurisdictions for important transactions or cases, including filing appeals and receiving decision notices.
Update the proprietary appeal management system with important dates, values, and other transaction data.
Compile, organize, and distribute documents and data as directed by real estate analysts.
File appeals and other documents to various jurisdictions and state courts in both electronic (eFiling) and physical formats.
Coordinate and track responses to discovery requests, evidentiary exchanges, and other court deadlines.
Research and retrieve electronic documents from various court and agency websites.
Conduct routine audits of documents.
Coordinate and maintain attorney calendars for court deadlines.
Coordinate and track FOIA (Freedom of Information Act) requests and responses.
Essential Skills
Administrative support
Data entry
Legal administrative tasks
Filing
Paralegal skills
Handling legal documents
Proficiency in MS Office Suite
Litigation support
Handling legal contracts
Legal administration
Real estate law
Understanding of legal terminology
Intermediate Excel skills
Basic Adobe functions (merging files, uploading data, and transferring into PDF)
Additional Skills & Qualifications
Bachelor's degree and paralegal certificate from ABA approved program or bachelor's degree in paralegal studies
5+ years of relevant experience
Strong analytical, communication, and organizational skills
Practical knowledge and technical skills with computer applications and software, including Adobe PDF and Microsoft Office Software
Good understanding of legal documents and experience in drafting legal correspondence and documents
Experience in updating information contained in databases and paper file management systems
Ability to work in a high volume, deadline driven environment across multiple jurisdictions within the US
Experience working with time sensitive documents
Work Environment
In-office, Monday to Friday, 8 AM to 5 PM
Pay and Benefits
The pay range for this position is $60000.00 - $60000.00/yr.
Leading provider of property tax solutions to medium and large companies throughout the United States.
Workplace Type
This is a fully onsite position in Chesterfield,MO.
Application Deadline
This position is anticipated to close on Apr 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
