Description
We are offering a short term contract employment opportunity for the role of a Front Desk Coordinator in Irvine, California. The primary function of the job is to provide top-notch customer service and administrative support. This role involves various responsibilities including managing customer interactions, handling mail, and maintaining office inventory.
Responsibilities
Ensure that all visitors, clients, and employees are greeted and assisted promptly upon their arrival
Be accountable for the management of parking validation
Oversee the sorting, stamping, and distribution of all incoming mail and ensure that outgoing mail is prepared for pickup
Manage outgoing UPS shipments and oversee the distribution of incoming ones
Oversee the cleanliness and stocking of kitchen areas, which includes managing coffee stations, trash/recycling, dishes, and beverage refills
Organize and order catering for various meetings and events within the office
Be responsible for ordering and maintaining office supply inventory
Perform other administrative tasks as directed
Exhibit strong skills in Administrative Assistance, Answering Multi-Line Phone System, Concierge Services, Customer Service, Data Entry, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizing Files, Forensic Accounting, Tax Season, and Back Office Support.
Requirements - Must possess strong Administrative Assistance skills
Experience in Answering Multi-Line Phone System required
Proficiency in Concierge Services is desired
Excellent Customer Service skills are essential
Must have experience in Data Entry
Strong Interpersonal Skills are a must
Proficiency in Microsoft Excel is required
Experience with Microsoft Outlook is necessary
Must be adept in using Microsoft Word
Must have experience in Organizing Files
Knowledge of Forensic Accounting is an added advantage
Experience in handling Tax Season preferred
Must have experience in Back Office Support TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
