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https://illinoisjoblink.illinois.gov/jobs/12616106 Department
BSD ADM - Research Administration
About the Department
The University of Chicago is an intellectual community and a globally
renowned research institution dedicated to fostering innovative and
impactful research in various domains, including the Biological
Sciences. The Biological Sciences Division is at the forefront of
cutting-edge research and the Research Administration Office plays a
pivotal role in supporting and facilitating the faculty who conduct
research.
Job Summary
The Assistant Director of Pre-Award in the Biological Sciences Division
is a key leadership role responsible for overseeing all pre-award
activities related to sponsored research within the division. Reporting
directly to the Director of Pre-Award, the Assistant Director position
will perform a crucial role in managing pre-award administrators,
implementing policies and standard operating procedures (SOPs), and
supporting complex submissions. This individual will also support
training initiatives in the division and provide guidance to and
expertise on all pre-award matters to faculty, staff, and
administrators.
Responsibilities
Team Management:
Supervise and lead a team of pre-award administrators, ensuring
effective coordination and collaboration within the team.
Provide mentorship, guidance, and professional development
opportunities for team members.
Set team goals, evaluate performance, and provide feedback and
additional training to ensure adherence to team standards.
Implementation of Policies/SOPs:
Working directly with the Director of Pre-Award, implement standard
operating procedures (SOPs) in alignment with institutional
guidelines and federal regulations.
Regularly review and update policies to ensure compliance with
evolving regulations and best practices.
Provide feedback to the Director of Pre-Award on policies and
opportunities for process improvement to streamline pre-award
processes and team efficiency.
Complex Submission Support:
Provide oversight for complex grant and contract proposals prepared
within the division.
Offer expertise and support to the primary research administrator
assigned to that opportunity to facilitate appropriate support to
the faculty. Help develop timeline and roles/responsibilities for
administrators supporting this submission to ensure the submission
is of high-quality and compliant with institutional and sponsor
policies.
Unit Reviews:
Conduct divisional review of proposals routed within the division.
Identify changes required for compliance with divisional and
institutional best practices and policies.
Provide feedback to the administrator on the proposal to provide
immediate and practical instruction on areas for improvement.
Based on patterns seen within reviews, identify enhancements to SOPs
or additional training that may be needed for the pre-award team.
Support Training Initiatives:
Work with the Director of Pre-award to develop and deliver training
programs for faculty, researchers, and administrators on pre-award
processes, policies, and compliance requirements.
Stay informed about changes in regulations and help disseminate
relevant information to the division about policy changes.
Manages employees by establishing annual performance goals,
allocating resources, assessing annual performance, and determining
individual merit, incentive and/or promotional increases.
Remains current with agency and regulatory changes. Plans for
department/unit compliance with University, Divisional and
Department policies and procedures and implements corrective actions
for issues identified.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Master\'s Degree strongly preferred.
Experience:
Extensive experience in research administration, grants management,
or a related field strongly preferred.
Preferred Competencies
Strong leadership and managerial skills, with a track record of
successfully leading teams.
Proficiency in grant proposal development, including budget preparation
and narrative writing.
Knowledge of federal and state regulations related to research
administration.
Exceptional communication and interpersonal skills.
Ability to work effectively in a fast-paced and collaborative
environment.
