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https://illinoisjoblink.illinois.gov/jobs/12614481 Department
University of Chicago Social Sciences Division
About the Department
Consistently ranked among the top ten social science research
universities in the world, the Division of Social Sciences is at the
vanguard of inquiry and impact. Whether through the field-defining
scholarship of the Chicago Schools in Sociology and Economics, the
path-breaking impact of the first graduate international affairs program
in the U.S., the creation of interdisciplinary programs in the
Department of Comparative Human Development and the John U. Nef
Committee on Social Thought, or many other pivotal milestones, the
Division has repeatedly transformed the social sciences since its
founding in 1930. The Division offers PhD degrees in nine disciplines
and Master of Arts degrees in five interdisciplinary fields. The
Division also offers a number of joint degrees, and these collaborative
initiatives uniquely position the Division to pioneer creative modes of
thinking about society\'s most complex issues.
Job Summary
The job leads and provides expertise to the professional research and
recommendations in the development and implementation of faculty support
programs.
Reporting to the Associate Dean for Academic Planning, the Assistant
Dean of Academic Affairs is responsible for overseeing all HR and
payroll actions (new-hire and promotion) for Faculty and Other Academic
Appointees in the Social Sciences Division (SSD). Currently, this
includes approximately 215 tenured/tenure-track Faculty and 150 Other
Academic Appointees (postdoctoral fellows, lecturers, research
associates, and academic visitors).
Responsibilities
Understand the full range of academic appointment classifications
available to the Social Sciences Division (SSD) and proactively
advise departmental staff on proper classification,
search/appointment requirements, and best practices to achieve
departmental goals.
Ensure the procedural integrity of all academic reviews in the SSD
and its Departments/Units including initial appointment for new
hires, reappointment, and promotion; leave of absence, retirement,
resignation, and termination of academic appointees; and
administrative assignments.
Review academic hiring plans and staffing strategies in consultation
with the Dean of Social Sciences and the Master of the Social
Sciences Collegiate Division.
Oversee quality control on academic appointment cases including job
postings, advertisements, and case preparation; actively manage
cases through every stage of the review and approval process to
ensure timely decisions.
Train new departmental administrators on academic search
requirements; work with departmental administrators to identify new
opportunities for continued training and support on best practices
for academic searches, develop and lead training activities.
Maintain comprehensive records of appointments, joint appointments,
affiliations, and administrative service assignments of SSD Faculty.
Manage all payroll and human resources actions for Faculty and Other
Academic Appointees (OAA), working directly and collaboratively with
the Provost\'s Office, Payroll, and the Benefits Office to
trouble-shoot and resolve non-routine cases; provide direct
on-boarding support to all new academic appointees; support the visa
application process for international hires and visitors; create and
maintain University electronic IDs for Faculty and OAAs (including
exceptions to standard processing, such as pre-feeding and
bridging).
Coordinate with departmental and other Divisional staff to ensure
all preparations are made in time for arrival, including office
assignment, computer purchase, telephone activation, and
research/start-up funding account.
Oversee and manage the work of both the Senior Academic Affairs
Coordinator and the Academic Affairs Coordinator.
Work directly with Employee Labor Relations on all union related
matters including attending labor relations meetings, collective
bargaining agreement negotiations, and grievance procedures.
Prepares and presents analyses, reports, and marketing materials to
a wide variety of both internal and external audiences. May lead a
variety of committees/teams and with a diverse array of colleagues
and partners.
Conducts complex research and data gathering (e.g., Internet
research, surveys), project planning, and implementation for a wide
range of projects.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
Experience working with faculty in an academic setting.
Project management and process improvement experience.
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