This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12629970 Department
BSD MED - Chairman\'s Office
About the Department
The Department of Medicine was the first department created when the
medical school began over 110 years ago. It has evolved into the largest
department, not only in the medical school, with over 300 full time
faculty and research faculty, but is the largest department in the
University. The main missions of the Department of Medicine
-scholarship, discovery, education and outstanding patient care- occur
in a setting of multicultural and ethnic diversity. These missions are
supported by exceptional faculty and trainees in the Department. We
believe you will quickly agree that the DOM\'s faculty, fellows and
trainees very much represent the forefront of academic medicine -
extraordinary people doing things to support the missions of our
department. The result is a department which reaches far beyond the
walls of our medical school to improve humanity and health throughout
our community and the world providing high quality patient care and
training of the next generation of leaders in medicine.
Job Summary
Reporting to the Chief of Staff, the Operations Coordinator will provide
specialized business support for the Department of Medicine including
administrative support for the Chairman\'s Office.
Responsibilities
Assist in managing daily operations of the Chair\'s office.
Serve as backup to the Executive Assistant to the Chair.
Coordinate special projects as directed by leadership.
Assist with coordination of Department\'s weekly Grand Rounds.
Assist in the management of the Department\'s website and faculty
profiles.
Triage emails and telephone calls for action.
Resolves a combination of some routine and complex inquiries.
Provides administrative support to DEI Committee and various
department centers as needed.
Assist with departmental leadership recruitment.
Submit purchase order requisitions and invoices.
Provide temporary administrative and fellowship support to the
sections as needed.
May initiate correspondence and other written materials under own
signature or for signature of the leader. Triages emails and
telephone calls for action. Resolves a combination of some routine
and complex inquiries.
Coordinates special projects as directed by the leader. Prepares
write ups for recommendations for operational and administrative
problems. Manages a portion of the leader\'s budget, monitoring and
reconciling accounts. Prepares financial and/or administrative
reports.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Bachelor\'s degree.
Experience:
Progressively responsible administrative experience.
Experience in a university or Academic Medical Center environment.
Preferred Competencies
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Handle sensitive and confidential situations and information with
absolute discretion.
Excellent organizational skills, ability to maintain files.
Maintain calm and courteous demeanor and to work productively
despite heavy workload, competing priorities, complex problems, and
tight deadlines.
Exercise sound judgment and excellent problem-solving skills.
Attention to detail and proofreading skills.
Exercise flexibility and contribute to the overall work of the team.
Considerable skill in working both independently and as a team
member.
Take initiative.
Familiarity with administration within a research university
environment.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled
Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pa
