Description
We are offering a contract to permanent opportunity for an Administrative Assistant based in Pittsburg, California. This role is crucial to our operations, as it involves handling incoming court documents, auditing client files, maintaining communication channels, and implementing data management activities. You must be bilingual in Spanish to be considered.
Responsibilities:
Handle incoming referrals and court papers
Conduct audits of client files to ensure accuracy and completeness
Respond to phone calls, faxes, and emails as needed
Perform daily data entry tasks, extraction, and monitor client attendance
Oversee all correspondence and maintain effective communication with clients
Manage class rosters and ensure they are up-to-date
Schedule intake appointments for clients
Input DMV terminations, completions, and certifications into the system
Perform additional tasks as required, contributing to the smooth functioning of operations.
If you are interested in this bilingual Spanish Administrative Assistant role, apply today!
Requirements
Proficient in answering inbound calls, demonstrating strong communication skills.
Proven track record of delivering exceptional customer service.
Ability to perform accurate data entry tasks with high attention to detail.
Experience in managing email correspondence, ensuring prompt and detail oriented responses.
Capable of handling both inbound and outbound calls efficiently.
Expertise in Microsoft Excel for data organization and analysis.
Proficient in Microsoft Outlook for managing emails and scheduling tasks.
Skilled in creating presentations using Microsoft PowerPoint.
Ability to create, edit and format documents in Microsoft Word.
Experience in scheduling appointments, coordinating calendars, and managing timelines.
Capable of coordinating and facilitating department meetings, demonstrating strong organizational skills.
must be bilingual in Spanish
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
