JOB REQUIREMENTS: Administrative Assistant II, Community Dental Sciences
Posting Number: 201104365 Employment Status: Full Time Job Family:
Operations and Administrative Services Position Overview Be The
Difference Begins with Great People. Are you looking for a new
opportunity where you can make the difference in the lives of students
and faculty? We\'re always looking for highly talented individuals to
join our team people who think big, care deeply, and believe in being
the difference in their work and community. We prioritize student
success, access to education, and service in our work to educate
well-rounded servant leaders who transform their fields, our society and
the world. Our Catholic, Jesuit approach emphasizes student engagement
with the world around them and formation of the heart and mind. We
believe in our mission: The search for truth, the discovery and sharing
of knowledge, the fostering of personal and professional excellence, the
promotion of a life of faith, and the development of leadership
expressed in service to others. These core values guide our
relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package
including medical, dental, vision, 403(b) with up to 8% university
match, generous time off package, and tuition benefits for employees,
spouses, and dependents with no payback requirement! For more
information, please view the
https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf.
This Administrative Assistant position provides overall clerical/office
support to the Department of Community Dental Sciences and other
Department Administrators, as well as managing student schedules and
records. This role also assists faculty and patients in the School of
Dentistry. This is an in-person position based at the School of
Dentistry. This is your next opportunity to join an organization that
invests in their employees\' career journey by diversifying their
skills, deepening their expert knowledge, encouraging a healthy
work-life balance, focusing on personal wellbeing, providing leadership
training, and sustaining a culture of respect and inclusion. Duties and
Responsibilities 1. Provide clerical support to the Department of
Community Dental Sciences; including word processing, correspondence,
filing, photocopying, distributing memos/documents, finalizing and
processing legal requests, ordering departmental supplies, scheduling
meetings and making room reservations, collecting and distributing
departmental mail. 2. Provide direct support for the Chair, Dept. of
Community Dental Sciences, Director of Externships and Manager,
Community Dental Sciences. 3. Track service points, block rotation
switches, absences, medical consultations and immunizations for all
dental students. 4. Assist the QI/QA Coordinator by maintaining
compliance requirements for employees, residents and students, which
includes but is not limited to maintaining student and employee
databases. Work with external credential agencies to monitor and
maintain compliance. 5. Respond to telephone and in-person requests from
faculty, staff, students, patients and visitors. Refer callers to
appropriate departments as necessary, respond to patient concerns and
assist to facilitate a timely resolution. 6. Maintain records of student
clinical activities at affiliated external clinics including compliance,
performance, professionalism, and risk management. 7. Coordinate student
volunteers for open clinics during school closures. 8. Schedule and
track CPR re-certification, TB testing and Flu Clinic for clinic
faculty, staff, students and residents. 9. Update and maintain the
internal phone lists, student class lists, and contact information for
affiliate external clinics. ** OTHER EXPERIENCE AND
QUALIFICATIONS: Required Knowledge, Skills and Abilities High school
diploma or equivalent Minimum of two years of experience in an office
support role Excellent organizational and customer service skills
Excellent written and verbal communication skills Discretion,
flexibility, and courteous demeanor Ability to maintain confidentiality
Ability to work and communicate with people from a diverse population
Ability to work independently with little supervision and frequent
interruptions in a dynamic, fast-paced environment Ability to multitask
and prioritize daily workload Computer competency with Microsoft Office
Suite (Word, Excel, PowerPoint) Preferred Knowledge, Skills and
Abilities Administrative support experience in higher education
Department: Dental School Posting Date: 04/04/2025 Closing Date: To
apply, visit https://apptrkr.com/6126417 It is the policy of Marquette
University to provide equal employment opportunities (EEO ) to all
employees and applicants without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, disability,
protected veteran status or any other applicable federal or
state-protected classification. Copyright 2025 Jobelephant.com Inc. All
rights reserved. https://www.jobelephant.com/ ** APPLICATION
INSTRUCTIONS: Apply Online: https://apptrkr.com/6126417 Qualified
females, minorities, and special disabled veterans and other veterans
are encouraged to apply.
