CLASSIFICATION TITLE:
Administrative Assistant
SALARY:
$52,892.12 - $68,411.53
DEPARTMENT:
Circuit Court
Opening Date:
04/24/2025
Closing Date:
05/08/2025 12:00 a.m.
FLSA STATUS: Non-exempt - overtime pursuant to Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period
GENERAL SUMMARY:
Provides secretarial and administrative support of a highly independent and confidential nature to an Elected Official/Department Head or high level administrator.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Provides administrative support to ensure departmental compliance with departmental processes and standards.
Responds to requests for information regarding departmental operations, as directed.
Coordinates the appointment calendar and/or schedule for an assigned individual or individuals, which includes initiating, tracking, and hosting meetings and activities, event planning, making travel arrangements, and other related duties.
Coordinates daily office operations and functions of the office and the office clerical support team.
Compiles and prepares confidential reports, correspondence, and other documents.
Attends and represents the department in a variety of meetings and public events.
Answers calls and walk-ins and provides information or directs to appropriate party.
Sorts, processes, and delivers incoming and outgoing mail and e-mail.
Prepares agendas, minutes, and board packets.
Operates an automobile to perform assigned job functions. (if applicable)
Performs related duties as assigned.
QUALIFICATIONS:
Required Education and Experience:
High school diploma (or GED equivalent)
Five (5) years of office clerical work experience
Administrative support experience
Preferred Education and Experience:
Associates degree or higher
Administrative support experience with a high level administrator
Required Licenses or Certifications
Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:
Knowledge of:
Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies
Departmental policies, procedures, and practices
Modern office procedures and methods
Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
Principles and practices of basic bookkeeping and invoice processing
General clerical/administrative support and secretarial processes common to office administration
Accounts receivable and payable procedures
Payroll processing and timekeeping
Manual and electronic filing and record keeping procedures and retention schedules
HIPAA and other laws or County policies for maintaining record confidentiality
County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or
