Job Title: Administrative Assistant
Job Description
We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will handle a variety of administrative duties, such as answering phones, entering invoices, ordering supplies, maintaining job folders, preparing new hire packets, collecting and entering timecards, and paying invoices. Proficiency in Microsoft Office and QuickBooks is essential.
Responsibilities
Assist with the payroll department by balancing weekly timecards using math and time management skills.
Perform administrative tasks including filing, typing, copying, scanning, shredding, laminating, and ordering supplies to support office operations.
Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus.
Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails professionally and promptly.
Essential Skills
5+ years of administrative experience, preferably in construction or mechanical industries.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Willingness to assist in all areas and be a team player.
QuickBooks experience is highly desirable but not required.
Experience with payroll processing is a significant advantage.
Additional Skills & Qualifications
Strong organizational and time management skills.
Excellent written and verbal communication abilities.
Familiarity with office environments and Microsoft Office applications.
Attention to detail and accuracy in task completion.
Ability to prioritize and multitask effectively.
Capability to manage a front desk independently with little supervision.
Quick learner with the ability to take good notes and double-check work.
Positive and friendly attitude, caring about the job.
Dependable and reliable, with the ability to work independently and as part of a team.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Nazareth,PA.
Application Deadline
This position is anticipated to close on Apr 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
