Summary Skilled administrative & professional work supporting the daily
operations of the Cape Cod Commission, requiring tact & discretion with
a flexible & cooperative energy; performs moderately complex Commission
wide administrative & accounting duties; all other related work as
required. Essential Functions The essential functions or duties listed
below are intended only as illustrations of the various @types of work
that may be performed. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related,
or a logical assignment to the position. Provides a range of routine to
complex administrative functions significant to the operation of a
high-profile public agency; prepares correspondence, reports, processes
public outreach materials & other documents as requested. Prepares &
processes various electronic & hard-copy mailings, under tight
timeframes. Assists with the management of Commission finances;
processes accounts payable & receivable confirming accurate & complete
documentation; contacts vendors as needed. Prepares invoices for
regulatory process, follows up as appropriate. Inventories office
supplies & prepares purchase requisitions. Prepares personnel records,
maintains attendance records & reconciles with employee accruals;
prepares biweekly payroll reports utilizing online time records;
maintains & ensures accurate grant/match accounting; utilizes & adheres
to Barnstable County?s administrative & financial policies, practices, &
procedures. Acts as initial point of contact with the public, answers
telephone, greets visitors, handles information requests, opens, &
distributes mail. Prepares meeting agendas & posts manually &
electronically ensuring compliance with open meeting law requirements.
Attends, records proceedings & prepares minutes of public meetings.
Provides administrative support to various Commission committees.
Organizes meeting & special event logistics including venue
reservations, catering, & providing administrative support at events, as
required. Assists with the maintenance of Department website; maintains
computerized files, records & mailing lists including contacts database.
Assists with the recruitment & hiring process, schedules interviews,
maintains accurate applicant & recruitment records, prepare written
correspondence with applicants. May perform other specialized tasks such
as following protocol for receiving & handling pond water quality
samples, performing administrative support for another department &
other miscellaneous duties. Performs similar or related work as
required, directed or as situation dictates. Supervision Received &
Exercised Works under the general direction of the Finance &
Administration Manager. Functions independently with work requested/
directed by Commission staff, referring problems to supervisor only when
clarification or interpretation of policy or procedure is required.
Qualifications Education & Experience Diploma from an accredited high
school with additional business or accounting training equivalent to an
associate degree & three years of experience; Bachelor?s Degree
preferred; or an equivalent combination of education & experience.
Knowledge of: public administration policies & practices particularly
open meeting & procurement laws. Ability to: communicate effectively
orally & in writing with various audiences including public officials &
the general public; handle multiple tasks, determine priorities & meet
deadlines in fast paced office environment; maintain accurate & detailed
records; maintain knowledge & skill in utilizing software programs
including specialized financial systems; recognize Commission & regional
priorities & work cooperatively & collaboratively to support their
accomplishment. Required Licensing/Certification: A valid U.S. Driver?s
License. See complete job description when applying.
