if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! *
Overview:
The Purchasing Administrator is responsible for managing procurement activities that ensure timely and cost-effective sourcing of materials and services. This role handles vendor RFQs, purchase order creation and follow-up, and maintains the Approved Supplier List (ASL). The administrator supports vendor onboarding, monitors supplier compliance, and manages usage reporting for key customers. Additional responsibilities include maintaining service codes for outside processing, managing inventory for production support items like touch-up kits, and ensuring all procurement actions align with internal procedures and contractual requirements.
Breakdown of Responsibilities:
Vendor RFQ
Request, evaluate, and negotiate vendor quotes to secure competitive pricing and favorable terms for materials and supplies. Ensure all RFQs are accurate, complete, and aligned with company needs.
Purchase Order Creation
Generate purchase orders based on approved requisitions, ensuring all details, such as pricing, quantities, and terms, are accurate and compliant with procurement policies.
Purchase Order Follow-Up
Track open purchase orders to ensure timely fulfillment and proactively address any delays or discrepancies. Communicate with vendors to obtain status updates and resolve issues as they arise. Escalate unresolved PO concerns to minimize disruptions.
New Vendor Onboarding
Qualify and onboard new suppliers, ensuring they meet quality and delivery expectations. Collect and review necessary documentation, such as contracts, compliance certifications, and payment terms. Update the Approved Supplier List (ASL) and ensure vendors align with company requirements.
ASL Management
Maintain and update the Approved Supplier List (ASL) to ensure all vendors comply with quality and performance standards. Distribute and track vendor surveys to assess reliability and compliance. Identify gaps in supplier coverage and source new vendors as needed.
Usage Reporting
Generate and submit required usage reports for key customers, such as Lockheed, ensuring compliance with contractual obligations. Track material consumption and processing data to provide accurate and timely reports. Address any customer inquiries regarding procurement and material usage.
Service Code Management
Maintain and create service codes for part number outside processing requirements. Ensure service codes are clear and detailed to minimize miscommunication. Collaborate with internal teams to keep part and service data up to date.
Touch-Up Kits
Complete the inventory management of touch-up kits to ensure availability for production needs. Monitor stock levels and coordinate replenishments to prevent shortages.
Accountable For:
Efficient and effective completion of all purchasing activities.
Ensuring compliance with company procurement policies and procedures.
Maintaining positive relationships with vendors and suppliers.
Essential Skills
Data entry
Administrative support
Microsoft Excel
Microsoft Office
Order entry
Additional Skills & Qualifications
Degree preferred but not required
1-3 years of admin/clerical experience with a degree, 4-5 years without
Good organization skills
Work Environment
Office within a manufacturing facility.
Pay and Benefits
The pay range for this position is $25.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Commerce,CA.
Application Deadline
This position is anticipated to close on May 5, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
