Description
We are seeking a meticulous Administrative Assistant to join our team in the Telecom Services industry in Pasadena, California. This role is crucial in ensuring efficient office administration, providing support to various departments, and assisting executives in a fast-paced, high-tech environment. For immediate consideration email your resume and call 626-463-2031.
Responsibilities:
Act as the initial contact for all visitors, clients, and vendors ensuring a detail-oriented reception.
Manage and maintain the inventory of office supplies, placing orders as necessary.
Efficiently handle incoming and outgoing correspondence including mail, courier services, and shipments.
Oversee the maintenance of office equipment and coordinate repairs as required.
Provide support to executives and department heads by arranging meetings, planning travel, and preparing expense reports.
Prepare and organize documents, presentations, and reports as required.
Attend meetings, take minutes, and ensure follow-up on action items.
Coordinate and organize company events, conferences, and team-building activities.
Assist in the onboarding process of new employees by coordinating orientation sessions and preparing relevant documents.
Maintain and update employee records in line with company policies and provide support to HR with benefits enrollment and other administrative tasks.
Process invoices, expense reports, and purchase orders, coordinating with the accounting department to ensure timely payments and reimbursements.
Maintain company databases and filing systems, handling confidential information with utmost discretion and professionalism.
Provide support on special projects as assigned.
Requirements - Proficient in answering inbound calls, demonstrating excellent verbal communication skills.
Proven experience in providing high-quality customer service, effectively managing customer queries and concerns.
Demonstrable skills in data entry, ensuring accuracy and attention to detail.
Proficient in email correspondence, ensuring detail oriented and timely communication with clients and colleagues.
Experience in handling both inbound and outbound calls, showcasing strong multitasking abilities.
Proficient in Microsoft Excel, demonstrating the ability to create and manage spreadsheets effectively.
Familiarity with Microsoft Outlook for managing emails, calendars, and tasks.
Competent in Microsoft PowerPoint for creating engaging presentations.
Proficient in Microsoft Word, demonstrating good document creation and editing skills.
Experience in scheduling appointments, ensuring efficient time management and organization. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
