Description
We are offering a permanent employment opportunity for an Administrative Assistant in the Real Estate & Property industry, located in Glendale, California. As an Administrative Assistant, you will be providing comprehensive support to the Property Manager and operations team, ensuring smooth operations and excellent tenant and guest experiences. For immediate consideration email your resume and call 626-463-2031.
Responsibilities:
Offer comprehensive administrative support to multiple departments, including data entry, document management, and report creation
Manage office supply inventory, ensuring adequate stock levels
Maintain a clean and welcoming environment by overseeing general office organization
Handle incoming and outgoing mail, packages, and courier services
Track service contract logs to oversee projects and purchase orders
Efficiently manage incoming calls, emails, and correspondence, ensuring prompt responses to guest inquiries
Prepare documents, reports, presentations, and spreadsheets as required
Assist in planning and organizing events, managing event-related documentation
Handle the work order system efficiently and accurately
Provide backup receptionist support, as needed
Assist the Marketing Manager with tenant engagement and oversee inventory for special events
Organize and maintain storage lease agreements with store and cart tenants
Track and assist with lease compliance issues
Coordinate regular staff meetings and prepare tenant communications and memos.
Requirements - Minimum of 3 years of experience in an administrative role, preferably in the Real Estate & Property industry
Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
Experience in handling both inbound and outbound calls efficiently
Excellent customer service skills and the ability to manage difficult customer situations
Proven experience in data entry with a high level of accuracy
Experience in managing email correspondence in a detail oriented manner
Ability to schedule appointments effectively, ensuring optimal time management
Excellent verbal and written communication skills
Ability to multitask and prioritize tasks in a fast-paced environment
Proactive problem-solving skills and the ability to work independently
Strong organizational skills with a keen attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
