Job Description
The Contract Administrator is selected by and responsible to the Contract and Procurement Manager and performs highly complex contract management work. Work involves developing and evaluating a broad range of contracts and ensuring contractual obligations are performed by all parties to the contract. Assists with bid solicitations, contract renewals and amendments. Works under limited supervision with considerable latitude for the use of initiative and independent judgement following TDLR policy and procedures and state rules and regulations.
Essential Duties
Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluation information supplied by bidders, and negotiating contract specifications.
Maintains knowledge of and completes all state required vendor performance tracking for each assigned contract.
Evaluates contract expenditure data and assists with contract projections.
Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements.
Developing bid evaluation scoring instruments.
Negotiating contracts, contract renewals, and amendments.
Conducts needs assessments to determine requirements for the purchase of goods or services.
Monitors legal and regulatory requirements pertaining to contracting.
Recommends changes to solicitation and contract boilerplate documents and other contract-related documents.
Prepares specifications for requests for bids.
Assists with developing contract guidelines, policies, and procedures.
May recommend the cancellation of contracts and assist in the dispute resolution process
May monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies and recommends cancellation of contracts when deviations occur.
May assist with obtaining vendor resources.
May train others.
Complies with division and/or agency training requirements.
Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement and support to other members of the staff while upholding the Agencys core values.
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