Description
We are seeking an Operations Coordinator to join our team. As a crucial member of the team, you will be responsible for a variety of administrative and event coordination tasks. In the role of Operations Coordinator, you will be the initial contact for visitors, oversee office supplies, and maintain the cleanliness of office common areas. You will also participate in the planning and implementation of corporate events and meetings, as well as manage the office's facilities.
Responsibilities:
Act as a detail-oriented and friendly first point of contact for visitors and manage incoming calls and inquiries
Organize corporate events, meetings, and assist with conferences, which includes logistics, sourcing and negotiating with vendors, and managing budgets
Supervise the registration and check-in process at events to ensure a smooth attendee experience
Handle administrative tasks like drafting and updating internal signage, building notices, and announcements
Oversee office supplies and kitchen stock, ensuring that common areas like kitchens and conference rooms are clean and well-stocked
Serve as the main contact for vendors, security, and building management and handle facility-related emergencies
Manage building systems like HVAC, plumbing, and security to ensure proper functionality
Coordinate maintenance requests and troubleshooting for office equipment
Review and approve vendor invoices and conduct regular inspections and maintenance of office spaces and equipment
Assist in the onboarding process for new employees by setting up office access and equipment
Requirements - Minimum of 2 years experience in a similar role as an Operations Coordinator
Proficiency in Office Administration tasks
Demonstrated ability in Administrative Assistance
Experience in Event Coordination
Skilled in maintaining and managing Vendor Contacts
Ability to work in a fast-paced environment and meet tight deadlines
Excellent organizational and coordination skills
Strong communication and interpersonal skills
Ability to multitask and prioritize work effectively
Proficient in Microsoft Office Suite applications
Ability to work both independently and as part of a team
High level of attention to detail and accuracy. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
