Description
We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California.
This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical.
Job Title: Administrative Receptionist Location: Union City, California
Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.
Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite
Key Responsibilities:
Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems
Responsible for accurate and efficient processing of administrative tasks
Handle inbound and outbound calls, providing excellent customer service and answering inquiries
Directing customers to appropriate team member based on request @type
Receive and direct visitors professionally, ensuring a positive first impression
Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed
Properly receive and forward plans received over the counter
Understand and operate work room equipment
Requirements
Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
Strong computer and data entry skills
Able to multitask while maintaining superb attention to detail
Professional demeanor and appearance
Experience in answering inbound calls and managing inbound/outbound calls
Strong customer service skills with the ability to interact professionally with all levels of staff and the public
Proven ability to handle data entry tasks with accuracy and attention to detail Experience in managing email correspondence in a business setting
Excellent time management and organizational skills
Ability to work independently and as part of a team
Strong oral and written communication skills
High level of discretion and confidentiality handling sensitive information
Ability to multitask in a fast-paced environment while maintaining high level of professionalism
Proactive attitude with a problem-solving mindset Willingness to learn new systems and processes quickly.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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