Job Title
Senior Administrative Coordinator II
Agency
Texas A&M University Health Science Center
Department
Office of Evaluation & Assessment
Proposed Minimum Salary
Commensurate
Job Location
Round Rock, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Senior Administrative Coordinator II coordinates and provides administrative and logistical support for the Office of Academic Affairs leadership.
What you need to know
Salary: Compensation will be commensurate to the selected hire's experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended .
Schedule/Location: This is a part-time position located in Round Rock, Texas. This position may require flexibility to work beyond normal office hours, and travel to other campuses/sites.
Qualifications
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience
7 years of related experience in office administration
Preferred Qualifications
Experience working in higher education and/or medical education
Experience with TAMU software systems (i.e. Concur, Canopy, AggieBuy, FAMIS, Workday,...)
Experience coordinating in person and virtual meetings and events
Experience coordinating travel and travel expense reports
Experience purchasing and submitting expense reports
Calendar management experience
Property management/inventory experience
Agenda preparation and meeting documentation experience
A Class "C" vehicle operator's license or ability to obtain within 30 days of employment
Bachelor's Degree
Responsibilities
Support to Leadership: Provides direct administrative and logistical support to Office of Academic Affairs leadership. Uses initiative to relieve leadership of routine tasks. Manages correspondence, leadership members' calendars, schedules meetings, coordinates events, and provides routine administrative assistance. Manages travel arrangements, prepares itineraries and prepares and submits travel expense reports. Purchases items, ensures approval is received, follows purchasing guidelines and policies, and prepares and submits purchasing expense reports. Serves as support staff for College of Medicine administrative meetings, councils, committees, and task forces. This may include coordination meetings, preparing agendas and taking minutes. Develops meeting, presentation, communication, and training materials. Assists with department inventory.
Administrative Coordination: Coordinates administrative support functions. Plans and executes administrative operations, activities, and services. Develops and approves schedules and standards for achieving goals. Plans and executes administrative operations and resolves operating issues. Assists in the development of administrative processes and procedures. Analyzes internal processes and recommends procedural changes. Monitors compliance with policies and procedures. Plans and conducts meetings and training programs. Liaises with the Office of Business Affairs to plan, administer, and coordinate various administrative services (ex: purchasing, contracts, travel, etc). May assign work to student workers. Plans work and determines work priorities. Event Coordination: Plans, coordinates, oversees, and conducts meetings, workshops, training, and other special events, including but not limited to, department retreats and the Council for Course Directors (CCD) meetings. Supports academic affairs events, initiatives, and specials projects. Oversees records enrollment for academic affairs retreats and conferences. Serves as an information resource for faculty and staff for retreats and conferences. Assists with tracking conference expenses.
Special Projects/Assignments: Provides administrative support to academic affairs operations. Manages correspondence and schedules meetings for the departmental leadership. May assist with faculty hiring process and faculty performance evaluations/promotions. Develops meeting and background material for institutional and campus meetings, academic programs, and accreditation activities. Maintains and coordinates activities required to comply with institutional, program, and accreditation requirements.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
