Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!
We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States.
We have an exciting opportunity for an Administrative Assistant - Safety & Mission Assurance Office to join the team!
The Administrative Assistant will:
Organize and update calendars, arrange meetings, greet, and accommodate guests, communicate, and work with other admins with the organization to achieve department goals, discreetly manage sensitive paperwork, communicate with employees at all levels
Provide daily support to the Office Managers, Section Managers, and department employees
Act as Travel Coordinator within the Department, being knowledgeable of travel policies and procedures, assisting personnel in travel authorizations, bookings, and expense report submissions, and providing periodic training to new employees on travel policy and practices
Act as Training Coordinator, consisting of the maintenance of training documentation and records, training classes, general report generation, non-compliance reporting. This includes safety observation tracking and compliance duties
Assist with event planning across departments and leadership team
Maintain conference room scheduling for the team
Process new hire and transfer move requests and new hire tickets
Utilize Microsoft Teams, Outlook, Word, PowerPoint, and Excel to create, maintain, and edit a variety of presentations, spreadsheets, and documents for audiences of all levels to include mass mailers and team communications.
Utilize Microsoft SharePoint and Smartsheet to maintain, revise and create sites and sheets as needed
Utilize Adobe suite and be knowledgeable in Adobe document creation
Utilize Power BI for Dashboard creation and support
Maintain office supplies from ordering through distribution
Submit procurement requests for safety equipment, PPE, and ergonomic supplies
Use experience and good judgment to generate and disseminate information across the group, utilizing distribution lists with little or no review required
Professionally represent the Department when communicating with internal and external customers (i.e., phone messages, greeting guests, reach back, etc.)
Assist with Safety Committee support and activities
Perform other duties as required
Requisition Qualifications:
Requires a HS diploma or its equivalent and a minimum of 8 years of experience in the field or in a related area.
Requisition Preferences:
Experience with Smartsheet
Experience with Power BI and dashboard development
Experience with creating and managing SharePoint pages and workflows
Why Join Our Team?
Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you!
See What We Do
Aerospace Solutions Overview
(Please view in Chrome or Microsoft Edge)
In addition to exciting career opportunities, we also have:
Excellent personal and professional career growth
9/80 work schedule (every other Friday off), when applicable
Onsite cafeteria (breakfast & lunch)
Much, much more!
For more information on our partnership with NASA at Johnson Space Center (JSC), please visit www.wehavespaceforyou.com
Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position .
Must be able to complete a U.S. government background investigation.
Management has the prerogative to select at any level for which the position is advertised.
Essential Functions
Work Environment
Generally, an office environment, but can involve inside or outside work depending on task.
Physical Requirements
Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).
Equipment and Machines
Standard office equipment (PC, telephone, printer, etc.).
Attendance
Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
Other Essential Functions
Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
JETS #JETSII
