Description
We are offering an opportunity for an Administrative Assistant in Little Silver, New Jersey. The role involves a range of administrative tasks within a dynamic environment.
Responsibilities:
Handle incoming calls professionally and efficiently
Manage mail and package logistics, including recording all packages into the log
Input data for material invoices meticulously
Prepare documents such as Certificate of Insurance, W-9, and Subcontractor Agreements
Enter timesheets accurately and promptly
Issue purchase orders as required
File documents and maintain an organized filing system
Lead conference calls when necessary
Oversee fleet maintenance to ensure smooth operations
Order office supplies when needed
Prepare new job binders for upcoming projects
Compile Closeout Binders, including client selections for each project
Monitor clothing inventory and place orders as necessary
Coordinate company outings for team building
Undertake special projects as directed.
Requirements - Possess strong proficiency in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
Ability to manage inbound and outbound calls effectively.
Excellent customer service skills, with the ability to promptly respond to queries and issues.
Skilled in data entry, ensuring accuracy and attention to detail.
Experience in managing email correspondence professionally and efficiently.
Ability to schedule appointments, ensuring smooth operations and time management.
Proficient in answering inbound calls, demonstrating excellent communication skills.
Proven ability to work in a fast-paced environment, handling multiple tasks simultaneously.
Strong organizational skills, with the ability to maintain files, records, and correspondence in an orderly manner.
Demonstrated ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
