Job Title: Construction Project Administrator Job Description
We are seeking an Project Administrator o work with our Field Team on a project site in Belvidere, IL. This position would work directly with our site Project Manager and Assistant Project Manager to help ensure the successful execution of day-to-day administrative tasks and special projects. This position would work 40 hours per week, Monday through Friday, with the potential for overtime if the workload requires.
Responsibilities
Daily collection and calculation of crew labor hours either via daily written timesheets or via an electronic time clock system. If via time clock system, act as one of the system's administrators for processing and analyzing data for accuracy.
Assemble labor hours and other billables (equipment, consumables, expenses etc.) into a time and material ticket format for review and approval by the client.
Prepare approved time and material tickets for submission to AIS Accounts Receivable Team for invoicing.
Assist with project milestone tracking as needed.
Create and maintain spreadsheets for logging purposes.
Attend client meetings with the Site Team, take notes, and prepare summaries as needed.
Participate in job site walks with the Field Team and/or client.
Assist with new hire onboarding process as needed.
Help plan and execute special projects such as Safety Lunches.
General administrative assistance as needed.
Offer time saving or process streamlining input.
Essential Skills
Proficiency in Microsoft Office Suite products.
Ability to learn and command new systems such as time keeping software or others.
Self-starter with the ability to be flexible in an everchanging construction environment.
Work within the Team or independently as needed.
Strong organization, time management, and attention to detail.
Work Environment
The position is based in a trailer on a construction work site, working with a fun group of colleagues.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Belvidere,IL.
Application Deadline
This position is anticipated to close on Apr 9, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
