Job Title: Bookkeeper and Administrative Assistant
Job Description
As a Bookkeeper/Office Assistant, you will be responsible for both financial record-keeping and administrative tasks. Your duties will include managing accounts payables, preparing financial reports and journals, and handling general office operations such as data entry, filing, customer service, front desk management, and ordering supplies.
Responsibilities
Balance checking accounts.
Record and maintain financial transactions (purchases, expenses, sales, invoices, payments).
Enter data into general ledgers.
Reconcile bank statements and accounts.
Prepare financial reports and journals for the Accountant (e.g., monthly reports, statements for the executive team).
Process payments from customers.
Write checks for vendors.
Print payables list and identify payments that need to be made.
Help process payroll using ADP.
Track vendor invoices.
Match payments to the ERP system.
Handle administrative duties such as data entry, filing, email correspondence, phone calls, and office supply management.
Oversee daily office operations and ensure efficient workflow.
Maintain and update filing, inventory, mailing, and database systems.
Ensure the office is safe, secure, and well-maintained.
Assist with onboarding, benefits administration, and payroll processing (if outsourced).
Help with insurance or workman's comp claims.
Essential Skills
2-3 years of experience in an accounting capacity (clerk, AP, AR, bookkeeping, etc.).
Strong understanding of accounting principles and bookkeeping practices.
Competence with Microsoft Office Suite and any accounting or ERP Software.
Ability to manage multiple tasks and meet deadlines.
Effective written and verbal communication skills.
Ability to identify and resolve issues.
High attention to detail and accuracy in data entry.
Experience with general ledger/journal entries.
Experience working in a manufacturing environment.
Systems experience related to QuickBooks, ERP, MRP, or CRM.
Work Environment
This position is 100% onsite, with work hours from Monday to Friday, 7:00 AM to 3:30 PM. The job is located in a job shop environment with a small office connected to the shop.
Pay and Benefits
The pay range for this position is $23.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockford,IL.
Application Deadline
This position is anticipated to close on Apr 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
